HR & Admin Officer

HR & Admin Officer

Position Summary

The HR & Admin Officer is responsible for supporting the company’s HR, administrative, compliance, and employee monitoring functions. This includes recruitment coordination, employee records management, onboarding support, attendance and timesheet checking, payroll preparation assistance, KPI monitoring, and general office administration.

Key Responsibilities

Human Resources and Payroll Support

• Assist in recruitment activities, including job posting, applicant screening, interview scheduling, and applicant coordination.
• Maintain and update employee records, 201 files, contracts, and HR documentation.
• Support the onboarding of new employees, including preparation of employment documents, orientation schedules, and requirements tracking.
• Monitor employee attendance, leaves, tardiness, absences, and other HR-related records.
• Check and review employee timesheets every fortnight to support payroll preparation.
• Assist in preparing payroll-related data such as attendance summaries, overtime records, leave records, and other required payroll information.
• Coordinate employee concerns and escalate HR-related matters to management when necessary.
• Assist in implementing and monitoring company policies, procedures, and disciplinary documentation when required.

Administrative Support

• Handle general office administration, filing, documentation, and record keeping.
• Prepare letters, memos, certificates, forms, reports, and other company documents.
• Monitor office supplies and coordinate purchasing or replenishment when needed.
• Assist in organizing meetings, schedules, company events, and internal announcements.
• Coordinate with government agencies, suppliers, or service providers when required.
• Assist with minor expense documentation and record updating for internal tracking purposes.
• Assist in checking relevant market salary information when required by management.
• Support other reasonable office-related tasks that may be assigned from time to time.

Compliance and Documentation

• Assist in maintaining employee statutory records and government-related documents.
• Help prepare and organize documents related to SSS, PhilHealth, Pag-IBIG, BIR, DOLE, and other compliance requirements.
• Ensure employee documents are complete, accurate, confidential, and properly filed.
• Assist in preparing reports required by management or government agencies.

Qualifications

• Must have good English communication skills, both written and verbal, as the role will assist in screening and coordinating with applicants for Australia-based outsourcing roles.

• Graduate of Human Resource Management, Psychology, Business Administration, Office Administration, or any related course.

• Prefer to have previous experience in HR, administration, recruitment, payroll support, employee monitoring, or related office-based work.

• Experience in handling employee records, attendance monitoring, timesheet checking, recruitment coordination, payroll preparation, or administrative documentation is preferred.

• Knowledge of basic labor standards, employee records, government statutory benefits, and HR documentation is an advantage.

• Proficient in Microsoft Office, especially Excel, Word, and Outlook.

• Organized, detail-oriented, trustworthy, and able to handle confidential information.

• Able to work independently and manage multiple tasks with minimal supervision.

• Must be willing to handle both HR/admin responsibilities and other reasonable office support tasks as required by the company.