HR & ADMIN SPECIALIST

About the role

We are looking for an organized and proactive HR & Admin Specialist to support the day-to-day office administration, building and facilities management, vendor coordination, purchasing, repairs and maintenance, and HR administration of the company. The role will work closely with employees, suppliers, contractors, building management, and the HR & Admin Manager to ensure smooth and efficient office operations.

Key responsibilities

• Handle day-to-day office and building administration requirements.
• Coordinate with building management, contractors, suppliers, and service providers.
• Coordinate office repairs, maintenance, renovations, and facility improvements.
• Monitor repair and maintenance requests and follow up on completion.
• Maintain records of repairs, maintenance activities, service agreements, and warranties.
• Assist in maintaining a clean, safe, organized, and functional workplace.
• Request and compare quotations for supplies, repairs, maintenance, and services.
• Process and monitor purchase requests and deliveries.
• Purchase and monitor office supplies, pantry supplies, cleaning materials, and maintenance items.
• Maintain supplier, purchasing, quotation, invoice, and delivery records.

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Office Administration, or a related field.
• At least 2–3 years of experience in HR, office administration, facilities administration, or a similar role.
• Experience in vendor coordination, purchasing, office supplies, facilities, repairs and maintenance is an advantage.
• Basic knowledge of Philippine Labor Code, DOLE regulations, and HR practices.
• Proficient in Microsoft Office and/or Google Workspace, particularly Excel or Google Sheets.
• Strong organizational, communication, documentation, and coordination skills.
• Detail-oriented, proactive, resourceful, and able to handle multiple tasks.
• Able to work effectively with employees, suppliers, contractors, and building administration.
• Able to handle confidential information with discretion.