HR and Admin Staff

Key Responsibilities

Human Resources

• Assist in recruitment, screening, interview scheduling, and onboarding of employees.
• Maintain and update employee 201 files, personnel records, and other HR documents.
• Prepare employment contracts, HR forms, memos, and other personnel documents.
• Monitor employee attendance, leave applications, and other HR-related records.
• Assist in payroll preparation and provide necessary attendance and employee information.
• Coordinate employee benefits, government contributions, and other statutory requirements.
• Assist in employee orientation, training, and company activities.
• Address routine employee concerns and coordinate HR matters with management when necessary.
• Ensure confidentiality and proper handling of employee information.

Administrative Duties

• Manage office supplies, equipment, and administrative inventories.
• Coordinate with suppliers, service providers, contractors, and government offices.
• Prepare correspondence, reports, documents, and other administrative requirements.
• Maintain organized physical and digital filing systems.
• Assist in scheduling meetings, company activities, and other administrative arrangements.
• Monitor office facilities, maintenance, and general workplace requirements.
• Perform other administrative tasks as assigned by management.

Company Permits & Licenses Processing

• Process the application, renewal, amendment, and updating of company permits, licenses, registrations, and certificates.
• Coordinate with relevant government agencies and local government offices regarding permit and licensing requirements.
• Monitor expiration dates of business permits, licenses, certificates, and other company registrations.
• Prepare and compile required documents for permit and license applications and renewals.
• Coordinate payment of applicable government fees and charges and ensure timely submission of requirements.
• Maintain an updated file and monitoring system for all company permits and licenses.
• Follow up with government offices regarding the status of applications and ensure documents are released and properly filed.
• Assist in securing permits and clearances required for company operations, including local business permits and other regulatory requirements applicable to the company.
• Ensure management is informed of upcoming renewals, additional requirements, and regulatory deadlines.
• Coordinate with external consultants, liaison officers, or authorized representatives when necessary.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• With relevant experience in HR and administrative functions is preferred.
• Experience in processing business permits, licenses, and government documentation is an advantage.
• Knowledge of Philippine labor and government regulatory requirements is an advantage.
• Good organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Able to handle confidential information with professionalism and discretion.
• Detail-oriented, organized, proactive, and able to manage multiple tasks.
• Willing to coordinate with government offices and other external parties as required.