HR and Admin Staff

Position: HR and Administrative Officer

The HR and Administrative Officer will be responsible for handling the company’s human resources and administrative functions. This position involves recruitment, employee coordination, salary computation, project scheduling, document management, and other day-to-day office operations. The ideal candidate should be organized, detail-oriented, responsible, and capable of handling multiple tasks while maintaining accurate records and effective communication within the company.

Key ResponsibilitiesA. Human Resources (HR)

• Prepare and publish job postings across appropriate recruitment platforms.
• Screen applications, review resumes, and shortlist qualified candidates.
• Conduct initial interviews and coordinate succeeding interviews with management.
• Assist in hiring, onboarding, and coordinating with newly hired employees.
• Maintain and update employee records, 201 files, and other HR-related documents.
• Monitor employee attendance, work schedules, and timesheets as required.
• Calculate employee and workers salaries and wages based on attendance, approved rates, and applicable deductions.
• Prepare payroll summaries and salary reports for management review and approval.
• Coordinate with employees regarding schedules, attendance, payroll concerns, and other work-related matters.
• Assist in preparing employment-related documents, notices, and other HR paperwork.

B. Administrative Duties

• Coordinate and schedule upcoming projects, site assignments, and personnel deployment.
• Communicate with clients, employees, supervisors, and other relevant parties regarding project schedules and requirements.
• Organize, file, and maintain important company documents, contracts, quotations, reports, and other records.
• Maintain an organized digital and physical filing system for easy document retrieval.
• Monitor project schedules and follow up on pending administrative requirements.
• Assist in preparing reports, letters, quotations, forms, and other business documents as needed.
• Keep track of office supplies, company property, and other administrative requirements.
• Assist management with daily office operations and other administrative tasks.
• Ensure that important files, records, and company information are properly maintained and handled confidentially.

C. General Responsibilities

• Provide administrative and HR support to management and other departments.
• Maintain accurate records and ensure that assigned tasks are completed on time.
• Handle confidential employee, payroll, and company information with discretion.
• Communicate professionally with employees, applicants, clients, and business partners.
• Perform other related duties as may be assigned by management.

Qualifications

• Graduate of Human Resource Management, Psychology, Business Administration, or a related field.
• Preferably with experience in HR, recruitment, payroll preparation, or office administration.
• Knowledge of recruitment processes, employee documentation, and salary computation.
• Proficient in Microsoft Office or Google Workspace, particularly spreadsheets and document management.
• Strong organizational, communication, and time-management skills.
• Detail-oriented, dependable, and capable of multitasking.
• Able to handle confidential information responsibly.
• Willing to perform both HR and administrative duties as required by the company.

Employment Details

• Employment Type: Full-time
• Work Location: Quezon City
• Work Schedule: Monday to Saturday, 9:30 am to 6:30 pm
• Salary: Starting rate is 18,000 PHP

Note: The role includes payroll preparation and salary computation. Final payroll approval and any adjustments requiring management authorization will be subject to company procedures and approval.

Pay: From Php18,000.00 per month

Work Location: In person