HR & Admin Supervisor

Duties and Responsibilities:

1. Recruitment

• Handles all recruitment activities.
• Ensures timely fill-out of existing vacancies.
• Achieves onboarding of high quality new hires.
• Adopts recruitment strategies.
• Implements recruitment policy and procedure for efficient processing of manpower requests.

2. Performance Management

• Handles the accomplishment of performance evaluation (PE) forms of employees.
• Ensures timely submission of PE forms.

3. Compensation and Benefits

• Handles timekeeping administration for accurate processing of employees' payroll.

4. Learning & Development

• Assists in the conduct of orientation/onboarding program for new employees.
• Handles the TNA (Training Needs Analysis) activity of the organization.
• Implements the Annual Training Plan.
• Updates training records and database.

5. Employee Engagement

• Handles the conduct of employee engagement initiatives.
• Assists in the development of the framework of employee engagement programs.

6. Labor Relations

• Assists in the conduct of disciplinary action proceeding.
• Updates database of administrative cases.

7. Office Administration

• Handles all office assets - tangible and intangible, software and hardware assignment to employees.
• Provides employees comfortable workspaces.
• Handles provision of office supplies, maintenance supplies and pantry supplies.
• Achieves cleanliness and orderliness in the entire office.
• Handles booking of meeting rooms.

8. Service Vehicle & Parking Management

• Handles assignment of drivers to service vehicles and Daily driver schedules to ensure smooth office
• transport operations.
• Handles renewal of vehicle registration and insurances and PMS.
• Achieves availability of parking spaces for top management and executives, guests and VIPs during meetings and events, and handles parking concerns.

9. Office Contracts and Permits

• Maintains a good file of all records and contracts of suppliers and contractors.

COMPETENCY PROFILE

Technical Competencies:

1. Sourcing Capability

• Ability to search for qualified candidates for an open position.

2. Program Management

• Ability to successfully oversee the execution of HR program and project within given time and resources.

3. TNA Know-How

• Knowledge in the conduct of competency gap identification/training needs analysis (TNA)

4. Events Management

• Execution of employee engagement activities.

5. Labor Relations Skills

• Adept in labor law compliance and conduct of administrative proceeding.

6. Office Management
Oversight of daily administrative operations to ensure efficient, productive and positive work environment.

Non-Technical Competencies:

1. Attention to Detail

• Ability to be thorough and accurate ensuring high quality of work.

2. Result Orientation

• Ability to focus on the required results.

3. Problem Solving & Decision Making

• Ability to provide solutions and take action by making definitive judgment.

4. Organizing Skills

• Ability to effectively manage your tasks under given time and resources and to create structure to achieve goals efficiently.

5. Leadership Skills

• Targets staffs' optimum performance by setting clear goals, tracking progress, and addressing performance concerns through planning, leading and organizing.

6. Collaborative Skills

• Ability to work effectively with other stakeholders to achieve business goals.

7. Business Acumen

• Sharp understanding of how a business operates, makes money and achieves its goals.

MINIMUM JOB QUALIFICATIONS

Education : Graduate of Human Resources, Psychology, Sociology or other related course.

License: N/A

Experience: At least Five (5) years of HR work experience.