HR and Admin Supervisor

HR AND ADMIN SUPERVISOR

Job Summary

The HR and Admin Supervisor oversees the organization’s human resources and administrative functions, including recruitment, onboarding, employee relations, payroll and timekeeping support, training and development, benefits administration, HR compliance, and office administration.

The role serves as a key point of contact for employees and department heads on HR and administrative matters and supervises the HR and administrative team to ensure efficient, compliant, and responsive support across the organization.

Key Responsibilities

Recruitment & Onboarding

• Manage the end-to-end recruitment process, including job postings, candidate screening, interviews, hiring recommendations, and pre-employment requirements.
• Coordinate with department heads on manpower requirements and staffing priorities.
• Develop and maintain accurate job descriptions and recruitment records.
• Oversee employee onboarding, orientation, documentation, company access, and other pre-employment requirements.

Employee Relations & Engagement

• Serve as a key HR contact for employees and department heads regarding HR policies, workplace concerns, and employee-related matters.
• Lead management in handling employee relations, disciplinary concerns, and workplace conflicts in accordance with company policies and applicable laws.
• Plan and coordinate employee engagement activities, recognition programs, team-building activities, and company events.
• Recommend initiatives that support employee engagement, retention, and a positive workplace culture.

Payroll & Timekeeping

• Supervise the monitoring and consolidation of attendance and timekeeping records.
• Review payroll inputs, including leaves, overtime, absences, undertime, deductions, and adjustments before submission.
• Coordinate with payroll, finance, and department supervisors to ensure accurate and timely payroll processing.
• Address employee concerns relating to payroll and timekeeping.

Compensation, Benefits & HMO

• Oversee the administration of HMO, insurance, and other employee benefits.
• Coordinate employee enrollment, updates, cancellations, and claims with benefits providers.
• Address employee concerns regarding benefits coverage and eligibility.
• Assist management in reviewing compensation and benefits programs and evaluating service providers.

Training & Development

• Identify training needs in coordination with department heads and supervisors.
• Plan and coordinate internal and external training programs.
• Manage training schedules, participants, providers, materials, and documentation.
• Maintain training records and monitor training effectiveness.
• Support employee development and leadership development initiatives.

HR Compliance & Administration

• Ensure HR practices comply with Philippine labor laws, applicable regulations, and company policies.
• Develop, review, and implement HR policies, procedures, and guidelines.
• Maintain accurate and confidential 201 files, HR records, and employee databases.
• Prepare HR memoranda, notices, reports, and other official communications.
• Support audits and regulatory requirements involving HR records and documentation.

Administrative Management

• Supervise administrative support for the Corporate Needs and Facilities Department.

• Oversee office supplies, procurement requests, facilities requirements, and general administrative concerns.

• Act as petty cash custodian and monitor administrative expenses and day-to-day expenditures.

• Coordinate with suppliers, service providers, and internal departments on administrative requirements.

• Support company meetings, events, and corporate activities.

• Recommend improvements to administrative processes and workplace efficiency.

• Supervise and guide HR and administrative staff in their daily responsibilities.

• Assign tasks, set priorities, and monitor work completion.

• Provide coaching and feedback to improve team performance.

• Participate in performance evaluations and identify staff development needs.

• Promote professionalism, accountability, teamwork, and confidentiality.

Reporting & Process Improvement

• Prepare regular HR and administrative reports for management.
• Monitor recruitment, employee movements, attendance, training, and benefits-related activities.
• Review HR and administrative processes and recommend improvements to increase efficiency and service quality.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• At least 3–5 years of HR and administrative experience, preferably with supervisory or team-lead experience.
• Strong knowledge of Philippine labor laws, HR practices, and employee relations.
• Experience in recruitment, payroll and timekeeping, benefits administration, employee engagement, and general HR operations.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication, organizational, and problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to manage multiple priorities in a fast-paced work environment.