HR and Admin (Urgently needed)

General Description:

HR and Admin, who will play a crucial role in supporting the Management Team and employees across various HR and government liaison functions. The responsibilities will include facilitating efficient HR and government liaison services, ensuring compliance with relevant regulations, and contributing to the overall effectiveness of the school and its staff. Additionally, you'll provide vital administrative support for visa, work permit, teaching processing for expatriate staff and support to students & parents by assisting with visa processing, ensuring their seamless integration into the school community , ensuring smooth and timely procedures.

Government Liaison Role :

Visa

• Prepare documents for applying for a new visa (Non-immigrant “B”, “O” and “ED) and prepare visa extension for foreign teachers, parents and students
• Prepare documents for visa cancellation
• Advising and solving visa cancellation
• Update and provide information and regulation

Work Permit

• Prepare documents for applying for a new work permit and extension
• Prepare documents for work permit cancellation
• Advising and solving work permit issues
• Update and provide information and regulation

Teaching License

• Prepare documents for applying for the temporary teaching license (2 years) and permanent teaching license (5 years) via Kurusapha online system
• Prepare documents for an extension or the temporary license (2 years) and permanent teaching license (5 years) via Kurusapha online system
• Update and provide information and regulation

Others

• Prepare documents to certify teacher’s degree
• Help teachers to do the notify of staying longer than 90 days
• Help teachers to do the notify of the residence (TM 30)
• Keep tracking of teacher’s visa, work permit, and teaching license.
• Filing of teacher’s folder
• Coordinate with government organizations per assigned.
• Handle documentation required by the local Office of Private Education Commissions.
• Prepare an annual report (SAR) and send it to the Office of Private Education.
• Check and respond to documents sent by the MOE and ISAT.

HR Role

• Advertise vacancies and organize resumes and job applications
• Make interview appointments onsite or online.
• Proceed with the first, second and/or final interviews with the Interview Evaluation Form
• Introduce a new employee to his/her Head of Department
• Maintain employee data both in the school system and in OPEC portal up to date.
• Register of withdraw eligible employees to Health insurance or Personal Accident Group insurance for teacher and students.
• Maintain all official staff documentation.
• Monitor attendance, all leaves and any HR related requirements
• Create leaves summary for calculate lunch deduction.
• Handle check in-out for Provident fund .
• Ad hoc tasks are possible to happen along the way which could be stated as any work as assigned by the supervisor.

Qualifications and Attributes:

• Bachelor's degree in any related field. Bachelor of Human Resource is preferred.
• Have at least 1 or more years of experience in similar roles.
• Experience working in the school or related field would be advantaged.
• Strong organizational and work multitask with the mind of positive and service.
• Good command of English and Thai in reading, writing, and speaking.
• Good interpersonal skills and ability to deal professionally with sensitive issues.
• A friendly, professional and approachable manner with colleagues, students and parents
• Proficient in using Google Suite, IT Tools and Applications, Microsoft Office (Word, Excel, and PowerPoint).
• Solution oriented, well organized and willing to take initiative.
• Ability to work independent and as a part of team.
• Candidate can start immediately (preferred).

Benefits

• Subsidized school lunch by 50%
• Provident Fund
• Paid public and school holidays