HR & Administration Assistant

About us

Ventós is an international company specialized in the distribution and production of Essential Oils and Aroma Chemicals for the Flavors & Fragrances industry.

With headquarters in Barcelona, Spain, and subsidiaries worldwide, Ventós continues to grow globally, combining industrial excellence with a strong customer-oriented approach.

We are currently seeking an HR & Administration Assistant to support the daily HR, administrative and finance-related operations of our Singapore subsidiary.

Key Responsibilities

Human Resources

• Support day-to-day HR administration and act as a point of contact for general employee queries.
• Assist with employee onboarding and offboarding processes, ensuring all required documentation and formalities are completed.
• Maintain and update employee records, HR documentation and databases.
• Support recruitment processes, including job postings, interview coordination and candidate follow-up.
• Assist with leave, attendance and overtime administration and reporting.
• Support the implementation and follow-up of global HR policies and procedures at local level.
• Assist with employee engagement, training and other HR initiatives when required.

Administration & Finance Support

• Support the daily administrative operations of the Singapore office.
• Assist with invoicing, supplier documentation, payments and other basic finance-related administrative tasks.
• Maintain and organize administrative and financial records and documentation.
• Coordinate with external accounting, tax and other service providers when required.
• Support office administration, purchasing and general coordination with suppliers.
• Prepare basic reports and provide administrative support to the local management team.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Finance, Accounting, or a related field.
• Previous experience in HR administration, office administration, finance support or a similar generalist role.
• Strong organizational and multitasking skills.
• Detail-oriented, proactive and able to handle confidential information appropriately.
• Good interpersonal, communication and coordination skills.
• Fluent English, both written and spoken, is mandatory.

Do you want to join an international and fast-growing company? Send us your application and tell us why you’re the right fit for Ventós!