HR & Administration Executive

We’re Hiring: HR & Administration Executive

MICE Experience Asia is looking for a responsible, organized and detail-oriented HR & Administration Executive to support our growing team.

This role will oversee human resources, administration, basic accounting coordination and contract management, ensuring the company’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

-Human Resources

-Manage day-to-day HR operations including recruitment, onboarding, employee records, attendance and leave administration.

-Prepare employment letters, confirmation letters, HR documents and other employee-related correspondence.

-Coordinate recruitment activities, interview arrangements and candidate communication.

-Maintain accurate and up-to-date employee files and HR records.

-Assist with payroll preparation, statutory contributions and employee claims.

-Support employee engagement, company activities and staff welfare initiatives.

-Ensure HR practices and documentation comply with applicable employment requirements.

-Administration

-Manage general office administration, documentation and filing.

-Coordinate office supplies, facilities, vendors and service providers.

-Assist management with administrative matters, reports and company documentation.

-Maintain organised records of company documents, licences and important agreements.

-Accounting & Finance Support

-Assist with invoicing, payment processing, expense claims and basic accounts administration.

-Prepare and maintain records for payments, receipts and supporting documents.

-Coordinate with the company’s accountant or external accounting firm on financial matters.

-Assist with tracking budgets, expenses, outstanding payments and project-related costs.

-Ensure proper documentation and filing of financial records.

-Contracts & Compliance

-Prepare, review and maintain employment contracts, supplier agreements, service agreements and other company contracts.

-Coordinate contract renewals, expiry dates and required documentation.

-Liaise with clients, suppliers, venues and external parties regarding contractual and administrative matters.

-Ensure contracts are properly documented, signed and securely maintained.

-Identify basic contractual or commercial issues and escalate matters requiring legal advice to management or the appropriate professional adviser.

Requirements

-Diploma/Degree in Human Resources, Business Administration, Accounting, Finance, Management or a related field.

-Previous experience in HR and administration is required.

-Knowledge of basic accounting and financial administration is an advantage.

-Familiarity with employment contracts, supplier agreements and general commercial contracts.

-Good understanding of HR processes and employment practices.

-Strong attention to detail, organisation and documentation skills.

-Good communication and interpersonal skills.

-Proficient in Microsoft Office, particularly Excel and Word.

-Able to handle confidential information with professionalism and discretion.

-Able to multitask, prioritise work and meet deadlines.

-Independent, responsible and proactive with a strong sense of ownership.

Added Advantage

Experience in hospitality, MICE, events management, tourism or a fast-paced service industry will be an advantage.

Candidates who are comfortable working across HR, finance, administration and contracts, and who enjoy being a key support to the management team, are especially encouraged to apply.

We’re looking for someone who is:

Organized • Trustworthy • Detail-Oriented • Commercially Minded • Proactive • Confidential • Responsible