HR & Administration Executive

HR & Administration Executive

Location: Bengaluru
Work Mode: On-site
Experience: 1-4 years
CTC: Up to negotiation
Reporting To: Head Human Resources
Qualification: Any Graduate

About the Role

We are looking for a proactive, organised and people-oriented HR & Administration Executive to manage the day-to-day administration and front-office operations of our Bengaluru office while supporting the HR team across employee and recruitment-related activities.

The ideal candidate should be comfortable interacting with employees, candidates, visitors, vendors and senior management, and should be able to independently manage multiple administrative requirements in a fast-paced office environment.

Key Responsibilities

Office Administration & Front Desk

• Manage the front desk and act as the first point of contact for visitors, candidates, employees and external stakeholders.
• Handle incoming calls, couriers, deliveries, collections and general office logistics.
• Coordinate and manage visitors and guests coming to the office, including meetings with senior management and the Founder.
• Organise and coordinate in-person interviews and candidate meetings at the office.
• Manage office supplies, inventory and procurement requirements.
• Coordinate office maintenance, facilities, equipment, housekeeping and security requirements.
• Coordinate with vendors and service providers for regular office requirements.
• Maintain office records, documents, files and administrative data.
• Coordinate travel arrangements including flights, hotels and transportation.
• Assist with meetings, events and other office requirements.
• Coordinate invoices, purchase orders and related documentation with the Finance team.
• Manage petty cash and office-related expenses where required.
• Ensure the availability of first-aid supplies and medicines for employees.
• Support office safety, emergency preparedness and general workplace requirements.

HR Support & Coordination

• Support the HR team with day-to-day employee and administrative requirements.
• Maintain recruitment trackers and coordinate interview schedules.
• Support candidate communication and coordination as required.
• Coordinate joining formalities and collect required documents from new employees.
• Assist with employee onboarding and exit formalities.
• Maintain employee records and HR documentation.
• Maintain attendance and leave records and coordinate with the relevant teams for payroll processing.
• Assist with employee queries and routine HR requirements.
• Provide administrative support to the HR Head and wider HR team whenever required.

What Were Looking For

• 14 years of experience in HR Administration, Office Administration, Front Office, HR & Admin or a similar role.
• Any graduate degree.
• Excellent spoken and written English communication.
• Professional, presentable and courteous personality.
• Strong organisational and coordination skills.
• Ability to interact confidently with employees, candidates, visitors, vendors and senior management.
• Proactive approach towards identifying and handling office requirements.
• Ability to multitask and manage multiple responsibilities simultaneously.
• Good attention to detail and documentation.
• Comfortable working independently and taking ownership of day-to-day administrative responsibilities.
• Working knowledge of MS Office/Google Workspace, particularly Excel/Google Sheets.
• Familiarity with HRMS platforms such as GreytHR would be an advantage.

What This Role Requires

This is a hands-on, on-site role where the person will be expected to take ownership of the smooth functioning of the office while supporting the HR team as required. The ideal candidate should not be someone who waits for instructions for every task; they should be able to identify requirements, coordinate with the relevant people and get things done proactively.Role & responsibilities

Preferred candidate profile