HR & Administration Generalist

Position Overview

Mook Sea Farm is seeking a Human Resources & Administration Generalist to deliver day-to-day HR support for Mook Sea Farm and Muscongus Bay Aquaculture while coordinating essential administrative and finance-support activities for Mook Sea Farm. This hands-on role supports employees, supervisors, leadership, and external partners and requires sound judgment, confidentiality, organization, and consistent follow-through.

The position is expected to devote approximately 60% to 70% of its time to human resources and 30% to 40% to administration, although priorities may shift based on business needs.

Key Responsibilities

• Lead year-round recruiting and hiring for Mook Sea Farm and Muscongus Bay Aquaculture, including high-volume recruitment during peak seasons. Partner with hiring managers to forecast staffing needs; develop and post job openings; source and screen candidates; coordinate interviews, offers, and pre-employment requirements; and maintain timely candidate communication. Coordinate onboarding, offboarding, and employee record administration.
• Administer HR programs and processes related to benefits, leaves of absence, paid time off, attendance, performance management, corrective action, training, and employee communications.
• Provide support on employee relations matters, workplace concerns, investigations, policy interpretation, and consistent documentation.
• Maintain HR policies, required workplace notices, compliance records, and confidential personnel files in accordance with applicable requirements.
• Coordinate workers’ compensation claims, return-to-work activities, safety documentation, and incident follow-up.
• Prepare biweekly payroll and timekeeping information and maintain accurate employee, wage, schedule, and paid time off records.
• Prepare workforce and safety reports and coordinate required information with external payroll, accounting, insurance, and benefits partners.
• Provide administrative support for accounts payable, accounts receivable, credit card documentation, deposits, petty cash, mail, filing, and recurring deadlines.
• Develop and improve practical procedures, checklists, trackers, and workflows to promote accuracy, efficiency, and consistency.
• Perform other related duties consistent with the purpose and level of responsibility of the position.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education, training, and relevant experience.
• HR certification or in the process of obtaining certification.
• Progressively responsible HR administration or generalist experience, including recruiting, employee relations, payroll or timekeeping, benefits or leave, and recordkeeping.
• Working knowledge of employment laws and sound HR practices.
• Strong organizational, communication, problem-solving, and follow-through skills.
• Demonstrated discretion in handling confidential and sensitive matters.
• Proficiency with Microsoft Office and the ability to learn HR, payroll, timekeeping, and recordkeeping systems.

Preferred: Experience in aquaculture, agriculture, manufacturing, logistics, or another operational environment; multi-site support; workers’ compensation; safety reporting; or coordination with external payroll, accounting, benefits, or insurance partners.

Working Conditions & Accommodation

This primarily office-based role is performed in an operating farm environment. Reasonable accommodation is available to enable qualified individuals to perform the essential functions.

Equal Employment Opportunity

Mook Sea Farm is an equal opportunity employer. We prohibit discrimination, harassment, and retaliation based on any status protected by applicable federal, state, or local law.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person