HR & Administration Generalist

Toyota Mobility Solutions Philippines (TMSPH) is dedicated to advancing mobility and creating seamless transportation solutions. We are looking for an enthusiastic and detail-oriented HR & Administration Generalist to join our team and help shape the future of our workforce.

Job Summary

The HR & Administration Generalist provides end-to-end support across HR and administrative operations, including Timekeeping & Payroll, Compensation & Benefits, Fleet Management, Insurance, Billings, Purchasing, Outsourced team management and general HR functions. This role also ensures accurate system transactions through flight booking requests, SAP encoding, PR/PO & Goods Receipt processing and monitoring.

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Key Responsibilities

Timekeeping & Payroll

• Monitor and validate employee attendance, overtime, leave, and undertime records
• Prepare payroll inputs, including allowances, adjustments, and deductions
• Encode payroll and attendance data in HR systems and SAP (if applicable)
• Coordinate with Finance/Payroll providers for payroll processing and releases
• Address payroll discrepancies and employee concerns
• Timekeeping for both Organic & Outsourced

Compensation & Benefits

• Administer benefits enrollment and employee records
• Process government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• Reconcile benefits, allowances, and deductions

Fleet Management

• Monitor vehicle assignments, maintenance, registration, and insurance renewals
• Maintain fleet master files and cost monitoring
• RFID Consumption Monitoring

Insurance Administration

• Process insurance policies, claims, and renewals
• Coordinate with providers and maintain records

Billings, Purchasing & SAP Processing

• Encode vendor billings, payroll-related charges, and service invoices in SAP
• Create and monitor Purchase Requisitions (PR) and Purchase Orders (PO) in SAP
• Process and validate Goods Receipt (GR) for services, supplies, and assets
• Coordinate with suppliers and Finance for discrepancies

Flight Booking

• Process flight booking requests for employees and management
• Coordinate with travel agencies and ensure approved itineraries

General HR Functions

• Support recruitment, onboarding, employee records, and HR programs (for Organic & Outsourced Team)
• Maintain 201 files and HR databases
• Ensure compliance with labor laws and company policies

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Qualifications

• Bachelor’s degree in HR, Business Administration, or related field
• 1–3 years’ experience in HR & Administration - Generalist
• Strong organizational, communication, and system skills
• Willing to work overtime as needed and some Saturdays.
• Willing to be assigned in Makati City.

What We Offer:

• A dynamic work environment with opportunities for growth and development.
• Competitive salary and comprehensive benefits package.
• An inclusive and supportive company culture focused on teamwork and innovation.  
• Opportunities to participate in impactful projects and company-wide initiatives. 
• Access to ongoing training and professional development programs.