HR and Administration Lead

Cerebrus Consulting operates from Offices in Mumbai and Thane This role is for both the locations

Role & responsibilities

A. Human Resources

1. Recruitment & Onboarding

• Coordinate end-to-end hiring: sourcing, screening, interview scheduling, documentation.
• Manage onboarding, induction, and issuance of employment contracts.
• Maintain candidate pipeline and recruitment trackers.

2. HR Operations & Employee Life Cycle

• Maintain employee records, attendance, leave, and HRIS updates.
• Manage confirmation, appraisal, and exit processes.
• Support payroll inputs (attendance, variable pay, reimbursements).

3. Policy & Compliance

• Implement HR policies in line with Indian labour laws (Shops & Establishments Act, Payment of Wages Act, Gratuity Act, etc.).
• Ensure statutory compliance including PF, ESIC, Professional Tax, minimum wages, and standing orders.
• Maintain HR documentation, approvals, and audit readiness.

4. Employee Engagement & Culture

• Coordinate internal communication and firm-wide announcements.
• Organise team meetings, knowledge-sharing sessions, and engagement activities.
• Address employee queries and act as the first HR contact.

B. Administration

1. Office & Facilities Management

• Oversee office infrastructure, cleanliness, seating, and maintenance.
• Manage IT assets, hardware allocation, and basic troubleshooting coordination.
• Coordinate with landlords/ facility managers as needed.

2. Vendor & Procurement Management

• Manage contracts with vendors such as housekeeping, IT support, travel agencies, printers, couriers, etc.
• Maintain vendor records, negotiate rates, and ensure timely payments.
• Track office supplies, consumables, and procurement requests.

3. Travel & Logistics

• Coordinate employee travel, bookings, reimbursements, and travel policies.
• Support project teams with logistics for client meetings, workshops, and events.

4. Compliance & Administration Documentation

• Maintain registers, licences, and compliance filings required for business operations.
• Oversee AMC renewals, insurance renewals, and asset documentation.

Preferred candidate profile

Skills & Competencies

• Strong knowledge of Indian HR compliance and basic employment law.
• Proficiency in MS Office (Excel, Word, PowerPoint) and HR systems.
• Ability to manage confidential information with discretion.
• Strong communication and stakeholder management skills.
• Ability to multitask and work independently in a professional services environment.

4. Qualifications & Experience

• Bachelors degree; MBA in HR preferred.
• 35 years of experience in HR operations and office administration, preferably in consulting, audit, legal, or other professional services firms.
• Experience handling HR compliance and vendor management is essential.

5. Working Style

• High accountability and ownership.
• Ability to work with senior consultants, project teams, and external partners.
• Comfortable working in a dynamic, delivery-oriented environment.