HR & Administration Manager

Job_Description":"

**Job Title - HR Administration Manager

**Department - Human Resources Administration

**Reporting To - HR Head

**Experience - 48 Years

Location - Jammu/Gurugram

**Role Summary

Responsible for the smooth functioning of the office while managing HR operations, recruitment coordination and administrative activities. The role supports employee lifecycle management, office infrastructure, stakeholder coordination, documentation and compliance.

Requirements

**Key Responsibilities

**Recruitment

• Manage and ensure timely closure of all open positions within the defined turnaround time.

• Coordinate interviews, candidate communication, hiring-manager coordination and onboarding.

  **HR Administrative Support

  • Manage employee lifecycle activities from onboarding to exit, including documentation, induction, confirmation, probation and exit formalities.

  • Maintain employee records and HRMS data; coordinate attendance, leave, payroll inputs, reimbursements and related HR documentation.

  • Handle employee queries and support HR audits, statutory documentation and compliance.

    **Data Documentation

    • Maintain accurate employee and office data, trackers and spreadsheets; prepare basic MIS reports.

    • Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents.

      **Office Management

      • Oversee day-to-day office operations, infrastructure, utilities, equipment, housekeeping, pantry, security and transport.

      • Manage office supplies, inventory, assets and consumables; coordinate maintenance, repairs, vendors and service schedules.

      • Coordinate travel, accommodation, visitor management and workplace safety requirements.

        **Employee Engagement LD

        • Coordinate employee engagement activities, internal communications, celebrations and training logistics.

        • Support initiatives that promote a positive workplace culture and employee experience.

          **Communication Coordination

          • Welcome visitors and clients, handle calls and coordinate information between departments and stakeholders.

          • Maintain effective coordination with employees, vendors, service providers and hiring managers.

            **Financial Administrative Assistance

            • Support invoice processing, petty cash management, expense tracking and basic billing-related activities.

            • Monitor office expenses, administrative budgets and vendor payments in coordination with Finance.

              **Vendor, Facility Compliance Management

              • Manage facility vendors, monitor service quality, coordinate invoices and ensure timely renewal of AMCs and service agreements.

              • Ensure adherence to company policies and administrative procedures; support ISO, internal audits and statutory compliance.

                **Key Skills

                HR Operations - Recruitment Coordination - Office Administration - Employee Lifecycle Management - Payroll Coordination - Attendance Leave Management - Vendor Facility Management - HRMS - MIS Reporting - Inventory Management - Employee Engagement - Communication Stakeholder Management - Invoice Expense Coordination - Microsoft Excel, Word PowerPoint

                **Preferred Competencies

                • Strong organizational, multitasking, communication and stakeholder management skills.
                • High attention to detail, confidentiality, professionalism and process orientation.********************************

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.