HR and Administration Manager

As part of an established international group, our local entity of approximately 20 employees is looking for a hands-on HR & Administration Manager. This standalone role requires a proactive professional who is comfortable managing the full employee lifecycle, HR operations, and administrative processes with a high degree of independence.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinating recruitment activities for open positions.
• Sourcing and attracting qualified candidates.
• Conducting preliminary candidate assessments and screenings.
• Preparing and issuing employment offers.
• Handling the end-to-end recruitment and onboarding process for new employees.

Employee Administration & HR Operations

• Managing all personnel-related matters, including employee records, workforce-related risks, and reporting requirements to headquarters.
• Drafting and maintaining employment agreements and related documentation.
• Managing employee lifecycle processes, including hiring, onboarding, contract administration, and offboarding.
• Ensuring fulfillment of all employer obligations, including payroll administration, allowances, bonuses, statutory contributions, payroll documentation, and employee benefits.
• Planning and monitoring workforce-related budgets and personnel costs.

Employee Relations & Compliance

• Monitoring compliance with company policies, procedures, and internal standards.
• Escalating employee conduct matters and potential policy violations to the Legal Department when appropriate.
• Supporting the implementation of disciplinary actions in line with company policies and legal requirements.
• Administering disciplinary proceedings and corrective action processes in cases of employee misconduct.
• Managing employee termination processes, including strategy, documentation, severance calculations in cooperation with Finance/Accounting, and coordination with external labor law advisors when required.

Learning & Development

• Designing and implementing employee development and advanced training programs.

Policies & Governance

• Developing and updating internal policies, including the Code of Conduct, Dress Code, and Employee Handbook.
• Reporting operational issues, irregularities, or departmental delays that may impact business objectives to General Management.

Employee Engagement & Corporate Culture

• Planning and coordinating company events and employee engagement initiatives.
• Ensuring employees are provided with the equipment, materials, and resources necessary to perform their roles effectively.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Law, or a related field.
• Minimum 5 years of experience in Human Resources, including recruitment, employee relations, payroll coordination, and HR administration.
• Solid knowledge of employment law and HR best practices.
• Experience managing the full employee lifecycle, from recruitment and onboarding to termination processes.
• Experience developing and implementing HR policies, procedures, and internal guidelines.
• Strong understanding of payroll processes, employee benefits administration, and statutory compliance requirements.
• Ability to independently manage multiple priorities in a dynamic environment.
• Excellent organizational, problem-solving, and decision-making skills.
• Strong interpersonal and communication skills with the ability to build effective relationships across all levels of the organization.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Fluency in English and Spanish, both written and spoken.

Preferred Qualifications

• Previous experience in a standalone HR or HR & Administration role.
• Experience working in a small or medium-sized international organization.
• Exposure to employee relations matters, disciplinary processes, and termination procedures.
• Experience coordinating with external legal advisors, payroll providers, and government authorities.
• Knowledge of HRIS and applicant tracking systems (ATS).
• Experience organizing corporate events, training programs, and employee engagement initiatives