HR and Administration Specialist

Key Responsibilities:

1. HR Operations & Employee Lifecycle Management:

• Manage employee onboarding, induction coordination, and documentation.
• Issue employment contracts, offer letters, and employment-related documentation in line with

UK employment regulations.

• Maintain accurate employee records (digital and physical where required).
• Support probation reviews, performance management cycles, and employee engagement

initiatives.

• Handle employee queries related to HR policies, benefits, and processes.
• Coordinate exit processes including documentation and final settlements.
• Support immigration process for employees traveling from outside UK in liaison with attorneys.

2. Compliance & Governance:

• Ensure HR processes comply with UK employment law and company policies.
• Maintain right-to-work documentation and statutory records.
• Support payroll coordination and benefits administration (liaising with finance/payroll vendors).
• Assist in ISO audits and maintain HR compliance trackers.
• Ensure GDPR-compliant handling of employee data.

3. Talent Acquisition:

• Support recruitment team on need basis for any critical hiring in UK.
• Develop sourcing strategies using job boards, LinkedIn, recruitment agencies, and referrals.
• Ensure a positive candidate experience throughout the hiring process.
• Maintain recruitment trackers and ensure timely closure of positions.

4. Administration & Office Management:

• Support day-to-day office administration for UK operations.
• Coordinate with vendors and service providers.
• Manage office supplies, facilities coordination, general workplace support, travel and logistics

for employees as and when required.

• Plan and execute various employee related events such as annual get togethers, Christmas

event, gifting, etc.

• Assist leadership with administrative coordination as required.

Candidate Profile:

• Minimum 4+ years of experience in HR and Admin role, preferably within IT/Professional

Services/Startup environments.

• Strong hands-on recruitment experience in UK market hiring.
• Good understanding of UK employment law and HR best practices.
• Experience handling HR documentation, payroll coordination, and compliance processes.
• Excellent organisational and stakeholder management skills.
• High attention to detail and ability to manage multiple priorities.
• Degree or diploma in Human Resources or related discipline preferred.
• Proficiency in MS Office and HR systems/ATS tools.

Working Model:

• Hybrid role minimum 2–3 days per week in the London office.