HR & Administrations Officer

Reports to: Head of Operations, working closely with the HR Officer

Employment type: Full-time, 38 hours per week

Location: Belmont head office, with occasional store visits if required.

About Fabula

Fabula is a Perth-based beauty retailer with a growing team across multiple stores and a warehouse. As we grow, we're building a more structured HR function to support our people and our business.

About the role

The HR & Administration Officer will manage day-to-day HR operations for our entire team, from retail stores to our warehouse and head office. You'll keep recruitment, onboarding, employee records and payroll inputs accurate, on time and compliant, while also providing general office administration. This is a hands-on role for an organised, detail-focused HR professional who enjoys working across multiple sites and stakeholders. There is also room to grow into broader HR work over time.

Key responsibilities

Recruitment & Onboarding

• Coordinate end-to-end recruitment for store and warehouse roles: job postings, shortlisting, interview scheduling and candidate communication
• Coordinate trial shifts and follow up with candidates and store managers
• Prepare offer letters using approved templates
• Manage onboarding, including document collection, right-to-work checks, Deputy setup and first-week coordination with store and warehouse managers
• Track probation periods and prompt managers for probation reviews

Employee Records & Contracts

• Maintain the Employee Master and personnel files, keeping them accurate and up to date
• Draft employment contracts using approved templates, and track, report on and flag outstanding or expiring contracts across all teams
• Monitor visa conditions and expiry dates for relevant employees

Offboarding

• Manage offboarding administration, including exit documentation, final pay inputs and system access removal

Payroll Support

• Collect and verify payroll inputs (new starters, terminations, pay changes, leave) and submit them within each fortnightly cycle
• Maintain the payroll change register and update employee details in Deputy

Leave, Policy & Compliance

• Process leave requests in line with internal procedures
• Maintain and update HR policies and procedures, ensuring staff have access to current versions
• Support compliance with the Fair Work Act, the General Retail Industry Award and company policies
• Respond to routine employee enquiries on leave, pay and policy, and escalate complex matters to the HR Officer

Office Administration

• Provide general administrative support to the head office team
• Manage office supplies, deliveries and correspondence
• Coordinate meetings, schedules and supplier communication as required

HR Administration

• Maintain HR SOPs, templates and forms
• Administer HR forms and systems, including Google Forms and Deputy
• Coordinate internal HR communications and compile team activity updates
• Prepare HR reports and data to support performance and workforce planning
• Contribute to HR process improvement and digitalisation projects

People Performance Support (as the role develops)

• Support the HR Officer with performance review coordination, including scheduling, reminders and record-keeping
• Assist with setting up and coordinating a new staff training and development program, including session scheduling, attendance tracking and material preparation

About you

Essential

• 2–4 years' experience in HR operations or HR administration in Australia
• Working knowledge of Fair Work, Modern Awards and the NES (National Employment Standards)
• Strong attention to detail and the ability to meet payroll deadlines
• Confident with Google Workspace and Excel/Google Sheets
• Clear, professional communication with staff at all levels
• Discretion in handling confidential information

Desirable

• Experience in multi-site retail or hospitality
• Experience with Deputy and/or Xero
• A qualification in HR, business or a related field
• Interest in learning and development, performance management or broader HR capability building
• Eager to grow their HR career and take on expanded responsibilities over time

What we offer

• Monday to Friday, office hours (no weekend work)
• Free on-site parking
• 20% staff discount on Fabula products
• The opportunity to help shape a growing HR function from the ground up
• Exposure to end-to-end HR across retail, warehouse and head office teams
• Clear scope to develop your career and take on broader HR responsibilities

How to apply

Submit your resume and a short cover letter outlining your HR experience and why you're interested in this role.

Benefits:

• Employee discount

Work Location: In person