HR and Administrative Manager

JOB SUMMARY

The HR & Admin Manager is responsible for managing the company’s Human Resources and administrative operations, including purchasing, warehouse, inventory, logistics, and motorpool.

The position ensures that employees, project sites, materials, equipment, vehicles, and other resources are properly managed and available to support the company’s daily operations and construction/STP projects.

KEY RESPONSIBILITIES

1. Human Resources

• Manage recruitment, onboarding, employee records, attendance, leave, and personnel concerns.
• Coordinate manpower requirements for office and project sites.
• Implement company HR policies and procedures.
• Handle employee relations, discipline, performance, and welfare matters.
• Ensure proper and timely HR documentation and compliance with applicable requirements.

2. Administration

• Manage day-to-day administrative operations of the company and project sites.
• Ensure offices and project sites have necessary supplies, equipment, and services.
• Maintain proper filing and company records.
• Monitor administrative expenses and recommend cost-saving measures.
• Coordinate with departments and management on administrative requirements.

3. Purchasing

• Manage purchasing of materials, supplies, tools, equipment, spare parts, PPE, and other requirements.
• Source suppliers, request quotations, compare prices, and negotiate when necessary.
• Monitor purchase orders and deliveries.
• Ensure purchases are properly approved and within budget.

4. Warehouse & Inventory

• Oversee receiving, storage, issuance, and transfer of materials and supplies.
• Maintain accurate inventory records.
• Conduct regular inventory counts and investigate discrepancies.
• Monitor stock levels and ensure timely replenishment.
• Ensure the warehouse is organized, secure, and properly maintained.

5. Logistics

• Coordinate delivery and movement of materials, equipment, tools, and supplies to project sites.
• Coordinate with suppliers, drivers, warehouse personnel, and project teams.
• Monitor delivery schedules and logistics costs.
• Ensure timely support for project requirements.

6. Motorpool

• Manage company vehicles, drivers, and vehicle assignments.
• Monitor vehicle use, fuel consumption, maintenance, repairs, registration, and insurance.
• Ensure preventive maintenance is completed on schedule.
• Maintain proper vehicle and driver records.
• Ensure vehicles are safe, available, and properly utilized.

7. Reporting & Cost Control

• Prepare regular reports on HR, purchasing, inventory, warehouse, logistics, and motorpool activities.
• Monitor related expenses and recommend ways to reduce costs.
• Ensure proper documentation and compliance with company policies.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• At least 5 years of relevant experience, preferably in construction, engineering, STP, or a project-based company.
• Experience in HR, purchasing, warehouse, logistics, inventory, and/or fleet management is preferred.
• Good leadership, communication, organizational, and problem-solving skills.
• Proficient in Microsoft Office, particularly Excel.
• Highly organized, responsible, trustworthy, and able to manage multiple priorities.

KEY PERFORMANCE AREAS

The position will be evaluated based on:

• Effective recruitment and employee management
• Timely support to project and office requirements
• Purchasing efficiency and cost control
• Inventory accuracy and warehouse management
• Timely delivery of materials and supplies
• Proper vehicle utilization and maintenance
• Accuracy and timeliness of reports
• Compliance with company policies and procedures

Other Duties: Perform other related duties and responsibilities as may be assigned by Management.