HR & Compliance Coordinator

Position Summary

Penn Medical Home Health Care LLC (PMHHC) is seeking a highly organized, detail-oriented, and bilingual English/Spanish HR & Compliance Coordinator to support employee hiring, onboarding, training, credentialing, and ongoing compliance requirements.

This role is heavily focused on documentation, follow-up, communication, and coordination. The Coordinator will work closely with Clinical, Intake, Payroll, and other departments to ensure employees, particularly Home Health Aides (HHAs), meet all required hiring, training, clearance, and compliance requirements.

The ideal candidate should be proactive, dependable team player with strong problem-solving skills, excellent follow-through, and the ability to work independently with minimal supervision.

Key Responsibilities

HHA Recruitment and Onboarding

• Coordinate recruitment and onboarding of Home Health Aides and other employees.
• Review applications and required employment documents for completeness.
• Coordinate required HHA training, orientation, and competency requirements.
• Schedule and track training, including required in-person and online training.
• Maintain accurate training and employee documentation.
• Communicate employee readiness and outstanding requirements to the appropriate departments.
• Follow up with employees to ensure all onboarding and training requirements are completed timely.

Clearances & Credentialing

• Coordinate and track required employee clearances and screenings, including:
• PA Child Abuse Clearance, Criminal Background Checks, FBI Fingerprinting, TB Testing, Exclusion checks.
• E-Verify and employment eligibility documentation
• References, certifications, and other required credentials
• Schedule fingerprinting and TB testing appointments.
• Monitor expiration dates and coordinate timely renewals.
• Follow up on missing, incomplete, or expired documentation.
• Maintain accurate and up-to-date compliance records.

Documentation & Compliance

• Maintain complete and organized employee files and compliance records.
• Prepare and maintain employee wage agreements and other required employment documentation.
• Regularly review records for missing or outdated information.
• Provide timely updates to respective departments regarding employee status, clearance completion, training, credentialing, and outstanding requirements.
• Maintain confidentiality of employee and company information.

Regulatory & Accreditation Support

• Assist with preparation for state, payer, and accreditation audits/surveys.
• Prepare and organize employee and compliance documentation requested during audits.
• Assist with Pennsylvania Department of Health and other regulatory requirements.
• Track corrective actions and follow-up items.
• Help maintain employee records in an audit-ready condition.

Cross-Functional Coordination

• Work effectively with Clinical, Intake, Payroll, and other departments.
• Communicate clearly and consistently with respective teams regarding employee status and compliance requirements.
• Identify issues that may affect employee readiness or operations and communicate them promptly.
• Coordinate with departments to resolve documentation or compliance issues.
• Assist with other HR and compliance projects as assigned.

Required Qualifications

• Associate degree or higher in Human Resources, Business Administration, Healthcare Administration, or a related field.
• Bilingual English and Spanish, with strong verbal and written communication skills.
• Strong organizational and documentation skills.
• Excellent attention to detail and follow-through.
• Strong computer skills, including Microsoft Office/Microsoft 365.
• Ability to manage multiple priorities and deadlines.
• Ability to work effectively with minimal supervision while knowing when to escalate issues.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Qualifications

• Experience in home health, home care, healthcare, HR, compliance, or credentialing.
• Familiarity with Pennsylvania healthcare employee clearance requirements.
• Experience coordinating employee training and maintaining training documentation.
• Experience supporting regulatory, payer, or accreditation audits.

Core Competencies

The successful candidate will demonstrate:

• Team Player: Works collaboratively and supports cross-functional teams.
• Proactive & Solution-Oriented: Takes initiative, identifies challenges, and works collaboratively to develop and implement practical solutions.
• Problem Solver: Identifies issues, evaluates options, and develops practical solutions.
• Positive Attitude: Maintains professionalism and a constructive approach, even in challenging situations.
• Conflict Resolution: Handles disagreements professionally and works toward appropriate solutions.
• Accountability: Takes ownership of responsibilities and follows through to completion.
• Communication: Keeps appropriate team members informed and provides timely updates.
• Organization: Maintains accurate documentation and effectively manages multiple priorities.
• Independent Worker: Able to prioritize and complete assignments with minimal supervision.
• Attention to Detail: Ensures employee and compliance documentation is accurate, complete, and current.

Equal Opportunity

Penn Medical Home Health Care LLC is an equal opportunity employer. Employment decisions are based on qualifications, skills, experience, and business needs in accordance with applicable law.

Pay: $16.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person