HR & General Affairs Associate

HR & General Affairs Associate (Recruitment & Administration)

Company: PT Seffyre Pure Aesthetic
Location: South Jakarta
Employment Type: Full-time, On-site

About Seffyre

Seffyre is a Jakarta-based medical device distributor specializing in premium products for the plastic surgery and aesthetic industry. We work closely with leading clinics and hospitals across Indonesia, providing reliable supply, professional support, and high-quality service.

We are looking for a proactive, organized, and people-oriented HR & General Affairs Associate to manage recruitment activities, support employee administration, and coordinate daily office operations.

This role is ideal for someone who enjoys interacting with people, is confident conducting interviews, and takes pride in keeping administrative processes organized and accurate.

Key Responsibilities

1. Recruitment & Hiring Coordination (Primary Responsibility)

• Manage job postings and candidate sourcing through recruitment portals, following company standards and internal review procedures.
• Conduct initial candidate screenings and interviews to evaluate qualifications, communication skills, and suitability.
• Coordinate the company's three-stage hiring process: initial screening, manager interview, and C-level interview.
• Maintain the recruitment live sheet and candidate tracker to monitor candidate progress, screening results, and hiring status.
• Prepare interview documentation and organize required candidate documents, including CVs and relevant supporting documents such as salary slips.
• Coordinate interview schedules with candidates and internal stakeholders, including meeting room reservations.
• Follow up with candidates throughout the recruitment process and ensure timely communication.

2. Employee Administration & Onboarding

• Maintain accurate employee records, including personal information, leave records, and employment status updates.
• Coordinate the end-to-end onboarding and offboarding processes for new joiners and departing employees.
• Prepare and organize employment contracts, entry and exit forms, and other required HR documentation.
• Coordinate employee account setup, onboarding schedules, and internal administrative arrangements.
• Ensure employee records and documentation are complete, accurate, confidential, and up to date.

3. Attendance & Absence Management

• Monitor and record employee attendance, leave, and absences.
• Maintain accurate attendance and absence records, including updates to the company's internal Google Calendar.
• Follow up with employees regarding required supporting documents for sickness-related absences, such as doctor's notes or medical receipts.
• Ensure attendance records are properly documented and maintained.

4. General Affairs & Administration

• Arrange and coordinate deliveries, courier services, and shipment tracking.
• Handle daily administrative tasks, including data entry, document preparation, filing, and record maintenance.
• Maintain accurate spreadsheets, trackers, and internal reporting documents.
• Coordinate office supplies, vendors, and general office requirements.
• Assist with meeting arrangements, scheduling, and internal team coordination.
• Support other departments with routine administrative and operational requests.
• Handle additional administrative tasks and projects as assigned by management.

Requirements

• Diploma (D3) or Bachelor's degree (S1) in Human Resources, Psychology, Business Administration, Management, or a related field.
• 1–3 years of experience in recruitment, HR administration, or HR & General Affairs.
• Practical experience conducting candidate screenings and job interviews is strongly preferred.
• Good proficiency in spoken and written English and Bahasa Indonesia.
• Proficient in Microsoft Office, especially Excel, and Google Workspace (Google Sheets, Docs, Calendar, and Drive).
• Strong interpersonal and communication skills, with confidence interacting with candidates and employees.
• Highly organized, detail-oriented, and capable of managing multiple tasks and deadlines.
• Proactive, responsive, reliable, and able to work independently with minimal supervision.
• Able to handle confidential employee and company information professionally.
• Willing to work full-time, on-site in South Jakarta.

Preferred Qualifications

• Previous experience coordinating recruitment across multiple job positions.
• Familiarity with recruitment portals such as JobStreet and LinkedIn.
• Experience preparing employment documents and maintaining HR records.
• Experience with general office administration, vendor coordination, or logistics.
• Background in healthcare, medical devices, distribution, or a growing company.

Who We're Looking For

We value initiative, accuracy, reliability, and accountability over simply having years of experience.

The ideal candidate is someone who:

• Enjoys recruitment and is confident interviewing and evaluating candidates.
• Can manage the hiring process efficiently without constant reminders.
• Is meticulous about employee records, spreadsheets, and documentation.
• Communicates clearly and professionally with candidates, employees, and management.
• Takes ownership of assigned tasks and follows through until completion.
• To prove you have read the full job description, please e mail
• Your resume and cover letter, to business at seffyre dot co dot id
• Is flexible and willing to support different administrative needs as the company grows.

What We Offer

• Practical ownership of recruitment and HR administration.
• Direct collaboration with management and different departments.
• Exposure to business operations in a growing premium medical device company.
• Opportunities to develop broader HR, administration, and operational management skills.
• A professional environment that values initiative, accountability, and continuous improvement.