HR & general affairs officer

1. Job Title :

HR & Admin Officer (executive)

2. Job Overview :

We are looking for a versatile and organized HR & Admin Executive to join our team. You will handle daily HR operations, employee relations, and office administration tasks. The ideal candidate will ensure smooth workplace operations and support our growing team in Malaysia.

3. Key Responsibilities

Human Resources :

1) Payroll & Statutory: Manage monthly payroll processing and ensure timely contributions to Malaysian statutory bodies (EPF, SOCSO, EIS, and PCB).

2) Recruitment: Handle the full recruitment cycle, including job postings, screening resumes, and arranging interviews.

3) Onboarding & Offboarding: Conduct orientation for new hires and manage employee exit procedures.

4) Employee Records: Maintain and update accurate employee files and attendance records in the HR system.

5) Employee Relations: Serve as the point of contact for employee inquiries regarding company policies and benefits.

General Affairs :

1) Vendor Management: Liaise with external vendors, contractors, and building management for maintenance and repairs.

2) Document Control: Handle incoming/outgoing mail, manage company documents, and renew business licenses or insurance.

3) Event Coordination: Organize company events, team-building activities, and staff meetings.

4) Asset Management: Monitor and track company assets, including laptops, keys, and office equipment.

4. Job Requirements Education:

1) Education back-ground: Degree in Human Resource Management, Business Administration, or a related field.

2) Experience: Minimum 2–3 years of working experience in handling both HR and administrative duties.

3) Legal Knowledge: Good understanding of the Malaysian Employment Act 1955 and statutory regulations.

4) Language Skills: Proficient in English and Bahasa Malaysia (both written and spoken fluently). Knowledge of Mandarin or Korean is an added advantage of Salary.

5) Soft Skills: Strong communication skills, multitasking ability, and high confidentiality.

6) Tech Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and experience with HR/Payroll software.

5. Benefits & Perks :

1. Salary amount : 3,500 ~ 4,500

2. Allowance

3. Annual leave and medical leave