HR and L&D Officer

Health & Safety Support

·         Maintain a health and safe work environment and work with line managers to decrease and eliminate hazards

·         Take part in risk assessments, incident reporting, audits, and incident investigations

·         Provide the appropriate Work cover information to both internal and external parties

Learning/Development

·           Training Needs Analysis

·           Set Annual Training plan.

·           Be facilitator, coacher, and mentor for supervisor, senior to develop their team.

·           Follow up training on plan, follow up training result.

·           Submit training to Department of Skill Development

·           Training record of each employee in database

·           Summary monthly training data.

·           Review Skill matrix of each department, make a recommendation to department, analysis data

·           Review OJT on track and on time.

·           Design and implement training Roadmap and upskill technical.

·           Design, implement and able to explain about company career path.

·           Understand talent management and Succession Plan

Recruitment & Retention

·         Contact subcontractor, head-hunter, review, and screen CV before send to department

·         Coordinate with supervisor and manager for interview.

·         Design, prepare and conduct Induction programs for new employees.

·         Coordinate pre-employment testing, medical testing and prepare relevant documentation

·         Check list for new employee until pass probation.

·         Maintain the Job Profiles Library up to date.

·         Review and report the labour headcount, workforce plan monthly, labour efficiency.

·         Design and build employee experience.

Employee Relations

·         Coaching and mentoring welfare team.

·         Coaching supervisor in term of discipline, rule and regulation, warning and labour law.

·         Support company activity

·         Ensure that all information that HR inform, employee clear understanding.

·         Support the HR Team to ensure that decisions regarding employees are made fairly and consistently.

Human Resource and Administration

·           Update organization chart on track

·           Understand performance management and able to explain to other.

·           Inform social security, insurance, and provident fund for employee.

·           Submit document to concern government such as Labour department, Disability.

·           Ensure personnel records are maintained to meet employee and statutory requirements and entitlements.

·           Manage HR database to generate valid, accurate and timely reports. HR Dashboard, monthly and weekly

·           Record and check absenteeism of employee, review and monitoring and feedback

·           Undertake general word processing duties, including letters and reports, to deal with confidential correspondence and to issue important notices to employee and external.

·           Manage the HR filing system both internal and external.

·           Manage and plan HR project or any activity.

·           Support HR and safety.

·            Handling petty cash, arrange payment for minor expenses and communicate details to finance.

·            Visa + work permit

·            Visa of employee who will travel aboard and other process that relate with travel

·            Daily car arrangement, company van, guest transportation both internal and external

·            Support employee, customer or guest for hotel, transportation, flight booking.

·            Order monthly stationary, PPE, medical

·            Manage maid, assign task to driver and inspect cleanliness around factory.

·            Inspection around factory that clean and proper

·            Cleaning plan, pest control.

·            Support GM for booking and make appointment

·            Prepare business card, update phone list.

·            Document control

·            Cost saving idea and activity

·            Handling any other tasks as may be assigned from time to time.

Qualification

·           Bachelor’s degree in Human Resource or relate field

·           5 years experience in Human Resource, employee relation, training, recruitment

·           Proactive, Confident, Agile Mindset, execution.

·           Focus on achievement and on time, accountability.

·           Able to meet deadlines plan and organize work priorities as commitment.

·           Demonstrated human resource skills and knowledge

·           Good in relationship with other.

·           Ability to communicate in English.

·           Quick learner HR qualification is essential

·           Demonstrate a flexible and “can do” attitude

·           Able to conduct work with minimal support and supervision

·           Demonstrate and maintain a high attention to detail

·           Demonstrated verbal and written communication skills

·           Demonstrated analytical skills

·           Demonstrated PC Skills (excel, word, PowerPoint, databases) and presentation skill.

Demonstrated writing skills for the preparation of write clear and concise user documentation