HR & Office Administration Executive

Our client is a well-known international sports and fashion brand with a strong presence across Asia Pacific. The company is recognized for its iconic products, innovative culture, and dynamic working environment. They are currently seeking an HR & Office Administration Executive to support both people operations and workplace administration functions.

HR & Office Administration Executive

About the Company

Our client is a well-known international sports and fashion brand with a strong presence across Asia Pacific. The company is recognized for its iconic products, innovative culture, and dynamic working environment. They are currently seeking an HR & Office Administration Executive to support both people operations and workplace administration functions.

Position Overview

This is a hybrid HR and Office Administration role, ideal for candidates who enjoy a combination of office management, employee support, and HR operations. The successful candidate will play a key role in maintaining an efficient workplace environment while supporting various HR and employee engagement initiatives.

Key Responsibilities

Office Administration & Workplace Management

• Coordinate daily office operations to ensure a productive and well-organized workplace.
• Manage office facilities, equipment, supplies, and service providers.
• Liaise with external vendors, contractors, building management, and service providers on office-related matters.
• Support workplace projects such as office renovations, relocations, workspace enhancements, and facilities improvements.
• Monitor office inventory and ensure timely procurement of office supplies and equipment.
• Coordinate maintenance schedules and service contracts for office facilities.
• Assist in administration-related contract renewals, including office leases, insurance policies, and vendor agreements.
• Handle employee enquiries related to workplace services and office administration matters.
• Ensure a safe, professional, and welcoming office environment.

Human Resources Support

• Support HR operations and employee administration activities.
• Maintain employee records, HR documentation, and personnel files.
• Assist with onboarding and offboarding processes.
• Coordinate employee communications and HR-related administrative tasks.
• Support employee engagement initiatives, company events, team activities, and internal meetings.
• Provide administrative support for various HR programs and projects.

Vendor & Financial Administration

• Process invoices and coordinate timely payment to HR and administration vendors.
• Maintain accurate records of contracts, licenses, policies, and agreements.
• Assist with budgeting and expense tracking for office administration activities.

Requirements

• Diploma or above in Human Resources, Business Administration, or a related discipline.
• 1-3 years of experience in HR, administration, office management, or a related field.
• Experience supporting both HR and office administration functions is preferred.
• Familiarity with office facilities management, vendor coordination, and workplace operations.
• Strong organizational skills with excellent attention to detail.
• Proactive, adaptable, and capable of managing multiple priorities.
• Strong communication and interpersonal skills.
• Good command of English, Cantonese, and Mandarin.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.