HR & Office Administrator

About the role

We are seeking a proactive Human Resources & Office Administrator to lead our Japan-based operations, including payroll, labor relations, and site management. Acting as a primary local contact, the successful candidate will partner with Regional HR Shared Services and management to maintain operational excellence and ensure full adherence to local regulatory requirements.

Key Responsibilities

• Direct the comprehensive monthly payroll cycle, year-end tax reconciliations (Nenmatsu Chosei), and statutory filings in coordination with external consultants.
• Execute daily tasks related to Social (Shakai Hoken) and Labor (Roudou Hoken) insurance, maintaining strict alignment with the Japan Labor Standards Act.
• Supervise employee attendance, leave documentation, and the administration of local labor statutes such as the Article 36 Agreement.
• Serve as the primary representative to social security attorneys (Sharoshi), health associations, and governmental bodies.
• Facilitate onboarding and offboarding, including contract preparation, equipment provisioning, and system credentials for the Japan workforce.
• Oversee office environment, facility maintenance, procurement of supplies, and local asset tracking.
• Manage correspondence, physical archives, and general administrative workflows for the Tokyo office.
• Deliver high-level support for visiting leadership, including scheduling and itinerary coordination.
• Organize local engagement activities, corporate town halls, and associated logistics.

Qualifications

• Possession of an Associate or Bachelor's degree.
• Minimum 3 years of direct HR experience in Japan, encompassing payroll, tax adjustments, and insurance within an international or high-growth business context.
• Comprehensive knowledge of Japanese Labor Laws and social security frameworks.
• Familiarity with HRIS platforms (Oracle, etc.) and proficiency in Google Workspace and MS Office suites.
• Health Supervisor (衛生管理者) certification is highly desirable (successful candidates must commit to obtaining this post-hire if not currently held).
• Native Japanese fluency paired with Business English proficiency for effective collaboration with regional stakeholders and international talent teams.
• Meticulous attention to detail and an independent, solution-oriented approach to balancing compliance and administrative duties.