HR & Operations Executive

Key Responsibilities

1. Payroll Administration

• Verify attendance records, any deductions prior to payroll submission.

2. Employee Benefits & Welfare Administration

• Administer employee benefits programs including medical, insurance, and leave management.

• Maintain and update employee leave records in HR systems and ensure compliance with company policies and local employment laws.

• Coordinate and process staff claims, reimbursements, and insurance matters.

• Support initiatives to enhance employee welfare and engagement activities.

3. Recruitment & Selection

• Assist in the recruitment cycle from job posting, screening applications, arranging interviews, and conducting reference checks.

• Prepare offer letters, employment contracts, and coordinate onboarding logistics.

• Maintain an updated database of candidates and recruitment records.

4. Employee Lifecycle Management

• Facilitate employee onboarding processes including orientation, document collection, and induction programs.

• Handle offboarding activities such as clearance, exit interviews, and issuance of relevant letters.

• Ensure all employee files and records are accurately maintained, updated, and securely stored.

5. HR Operations & Compliance

• Maintain and update HR databases, personnel files, and organization charts.

• Ensure compliance with Employment Act, CPF Act, and other statutory requirements.

• Support HR audits, surveys, and government reporting when required.

• Keep abreast of labor law updates and HR best practices to support policy updates.

6. Employee Relations & Support

• Address employee inquiries regarding payroll, benefits, HR policies, and procedures in a timely and professional manner.

• Support HR in implementing disciplinary procedures and performance management processes when required.

• Assist in organizing staff events, training sessions, and employee engagement activities.

7. Administrative Support

• Provide administrative support to the HR and Management team including preparing letters, reports, and filing documents.

• Handle office administration matters such as procurement of office supplies, maintenance coordination, and vendor management.

• Support the overall smooth functioning of daily office operations.

Key Requirements

• A Diploma/ Bachelor’s degree in Human Resources, Business Administration, or a related field

• At least 1–3 years of HR and administrative experience, preferably in an events or logistic environment.

• Knowledge of employment laws, regulations, and HR best practices

• Proficiency in HRIS (Human Resources Information System) and payroll software

• Excellent attention to detail and accuracy in handling sensitive employee information

• Strong interpersonal and communication skills for effective collaboration

• Ability to maintain confidentiality and handle sensitive matters with discretion

• Organizational and multitasking abilities to manage various HR functions simultaneously

• Problem-solving skills to address employee concerns and HR challenges

• Singaporeans/PRs preferred.