HR and Operations Executive

Human Resources

• Manage day-to-day HR operations, including employee records, onboarding, offboarding, transfers and confirmations.
• Prepare employment contracts, offer letters, confirmation letters, resignation acknowledgements, memos and other HR-related correspondence.
• Manage employee attendance, leave, claims, benefits and other HR matters.
• Maintain accurate and up-to-date employee records and HR databases.
• Administer monthly payroll and ensure timely submission and payment of statutory contributions, including EPF, SOCSO, EIS and PCB.
• Handle employee enquiries and provide guidance on HR policies, procedures and employment-related matters.
• Monitor employment contracts, probation periods, renewals and expiry dates.
• Coordinate work permits, employment passes, visas and other immigration-related matters for expatriate employees.
• Assist in the development, implementation and improvement of HR policies, procedures and processes.
• Ensure HR practices comply with applicable Malaysian employment laws and statutory requirements.
• Support employee engagement, disciplinary matters, performance management and other employee relations activities.

Recruitment

• Manage the end-to-end recruitment process, from sourcing and screening candidates to interview coordination and offer preparation.
• Post job vacancies through relevant recruitment platforms and social media channels.
• Conduct initial candidate screening and coordinate interviews with hiring managers.
• Liaise with candidates and hiring managers throughout the recruitment process.
• Prepare employment offers and coordinate pre-employment documentation and onboarding.

Operations & Administration

• Oversee day-to-day office administration and operational activities.
• Coordinate office facilities, supplies, maintenance, licences and other administrative requirements.
• Maintain proper filing systems and ensure company records and documents are organised and accessible.
• Coordinate employee travel arrangements, accommodation, transportation and other logistics when required.
• Assist with business registrations, licences, renewals and other operational documentation.
• Liaise with vendors, service providers, government agencies and other external parties.
• Prepare administrative reports, letters, memos and documentation as required.
• Support management in implementing operational processes and improving workflow efficiency.

Finance & Payroll Support

• Assist with payroll-related accounting and reconciliation activities.
• Maintain records of payroll, invoices, employee claims and other HR-related financial transactions.
• Assist in preparing supporting documents for audits and statutory submissions.
• Coordinate with the Finance team on employee-related payments and outstanding statutory matters.

Management Support

• Prepare HR and operational reports for management review.
• Assist management with HR planning, manpower requirements and operational matters.
• Participate in meetings and prepare minutes or follow-up actions when required.
• Handle confidential employee and company information with appropriate discretion.
• Undertake other HR, administrative and operational duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
• 3–5 years of experience in HR, administration or operations, preferably in a fast-paced environment.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience in payroll processing and HR systems is an advantage.
• Experience handling expatriate employment passes, work permits or immigration matters is an advantage.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Able to work independently with minimal supervision and manage multiple priorities.
• Strong attention to detail and ability to maintain confidentiality.
• Proficient in Microsoft Office, particularly Word and Excel.
• Positive, proactive and hands-on approach to work.
• Willing to take on both HR and operational responsibilities as required.

Key Competencies

• HR Operations & Administration
• Recruitment & Talent Acquisition
• Payroll & Statutory Compliance
• Employee Relations
• Immigration & Expatriate Management
• Office & Business Operations
• Documentation & Record Management
• Communication & Stakeholder Management
• Problem Solving
• Multitasking & Time Management

Preferred Attributes

• A fast learner with the ability to adapt to changing business requirements.
• Highly organised and detail-oriented.
• Able to handle confidential and sensitive information professionally.
• Strong sense of responsibility and ownership.
• Comfortable working in a dynamic environment and supporting multiple departments.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Maternity leave
• Professional development

Work Location: In person