HR & Operations Executive

Responsibilities:

A. Human Resources (approx. 50%)

• Recruitment: Manage the full recruitment cycle, including job posting, resume screening, interview coordination, offer issuance and onboarding.
• Policy Making: Draft, review and update HR policies and the employee handbook in compliance with Malaysian labour laws and communicate policy changes to employees.
• Benefits Administration: Manage employee benefits schemes (e.g. medical, insurance, leave, allowances), including enrolment, claims coordination and liaison with insurers/providers.
• Employee Engagement: Plan and execute the annual team building event, including budgeting, venue and vendor selection, logistics and post-event review.

B. Operations & Administration (approx. 50%)

• General Administration: Oversee office administration, including utilities (water, electricity), internet and other facility services; handle bill checking and renewals.
• Employee Accommodation: Negotiate and manage tenancy agreements for staff accommodation, and process monthly rental payments on schedule.
• Payment Processing: Initiate and track payment requests in the internal system, ensuring accurate supporting documents (invoices, quotations, approvals) and timely follow-up with Finance.
• Vendor Management: Source and compare quotations from service providers (e.g. maintenance, cleaning, furnishing), negotiate pricing and maintain a vendor list.

Requirements:

• Diploma or Bachelor’s degree in Human Resources, Business Administration or a related field.
• 1-2 years of experience in HR and/or administration, fresh graduates are welcomed to apply.
• Working knowledge of the Malaysian Employment Act and statutory requirements is a plus.
• Detail-oriented, organized and able to handle multiple tasks with tight deadlines.
• Good cost awareness and negotiation skills for vendor quotations.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good communication skills in English and Bahasa Malaysia; Mandarin is a plus (for collaboration with Chinese-speaking management and colleagues).
• Comfortable with a hands-on role covering both HR and operations.