HR and Payroll Administrator

Position Overview

Kimura Enterprise, Inc. / SushiStop is seeking an HR & Payroll Administrator to support the company's employees, payroll processes, personnel records, onboarding activities, and day-to-day human resources administration.

This position works closely with management and restaurant leadership to help ensure employees are onboarded properly, payroll information is accurate and timely, personnel records remain organized, and HR processes run smoothly across the organization.

The ideal candidate is highly organized, discreet, detail-oriented, and comfortable working in a fast-paced restaurant environment with employees across multiple locations or shifts.

Key Responsibilities

Payroll Administration

• Coordinate the collection and review of employee timekeeping information.
• Review timesheets for missing punches, discrepancies, overtime, and other payroll issues.
• Process or coordinate payroll information according to established payroll schedules.
• Maintain accurate employee pay-rate and payroll records.
• Assist with payroll adjustments, corrections, and employee pay-related questions.
• Coordinate with payroll providers or accounting staff when issues require additional review.
• Maintain documentation related to payroll changes and approvals.
• Help ensure payroll deadlines are consistently met.

Employee Records & HR Administration

• Maintain accurate and organized personnel files.
• Update employee information, job titles, pay rates, employment status, and other HR records.
• Track required employment documentation and HR forms.
• Maintain confidentiality of employee and payroll information.
• Prepare routine HR reports and administrative records.
• Assist management with maintaining consistent employee documentation.

New Hire Onboarding

• Coordinate administrative steps for new employee onboarding.
• Prepare onboarding materials and required forms.
• Assist with collecting new-hire information and documentation.
• Coordinate with restaurant managers to ensure new employees are properly entered into payroll and scheduling systems.
• Track onboarding completion and outstanding paperwork.
• Help new employees understand basic administrative procedures.

Employee Support

• Serve as an administrative point of contact for routine employee HR and payroll questions.
• Assist employees with questions regarding pay, timekeeping, payroll schedules, benefits, and HR paperwork.
• Escalate complex employee concerns to management or the appropriate HR resource.
• Maintain professional and confidential communication with employees.

Timekeeping & Attendance

• Monitor employee timekeeping records.
• Follow up with managers regarding missing or inaccurate time entries.
• Assist with tracking attendance-related information.
• Help identify recurring timekeeping issues and recommend administrative improvements.
• Coordinate corrections before payroll deadlines.

Benefits & Leave Administration

• Assist with employee benefit enrollment and administrative changes when applicable.
• Maintain records related to employee benefits.
• Track approved leave and related documentation.
• Communicate routine benefit and leave information to employees.
• Coordinate with benefit providers or management when additional assistance is required.

Restaurant HR Support

• Partner with restaurant managers on routine HR administration.
• Assist with employee transfers, promotions, pay changes, status changes, and terminations.
• Help ensure personnel changes are accurately reflected in HR and payroll systems.
• Support consistent administrative practices across restaurant locations.
• Assist leadership with HR-related projects and employee communications.

Compliance & Documentation

• Maintain organized employment and payroll documentation.
• Support completion and retention of required employment forms.
• Follow company procedures for employee records, payroll, confidentiality, and document retention.
• Assist with responding to routine employment verification requests.
• Escalate compliance-sensitive issues to appropriate management or HR resources.

Administrative & Reporting Support

• Prepare payroll and HR reports as requested.
• Maintain employee tracking spreadsheets and administrative logs.
• Assist with audits of personnel and payroll information.
• Identify discrepancies and coordinate appropriate corrections.
• Support HR projects, employee communications, and administrative initiatives.

Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in HR administration, payroll administration, office administration, or a related field preferred.
• Previous experience supporting hourly employees is strongly preferred.
• Experience working in restaurants, hospitality, retail, or another multi-shift environment is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Ability to handle confidential employee and payroll information.
• Strong written and verbal communication skills.
• Comfortable using payroll, HR, timekeeping, and employee-management systems.
• Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet tools.
• Ability to manage multiple priorities and meet recurring payroll deadlines.

Preferred Qualifications

• Previous restaurant or multi-location payroll experience.
• Experience with hourly employee payroll.
• Familiarity with timekeeping and scheduling systems.
• Experience coordinating employee onboarding and offboarding.
• Familiarity with HRIS and payroll platforms.
• Knowledge of basic employment and payroll administration practices.
• Associate's or bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.

Core Competencies

• Payroll Administration
• HR Administration
• Employee Records Management
• Timekeeping & Attendance
• New Hire Onboarding
• Employee Support
• Benefits Administration
• Confidentiality
• Data Accuracy
• Organization & Follow-Up
• Spreadsheet Management
• Problem Solving
• Deadline Management
• Professional Communication

Performance Expectations

Success in this role is demonstrated by:

• Accurate and timely payroll administration.
• Well-maintained employee records.
• Prompt resolution of routine payroll and HR questions.
• Consistent completion of onboarding documentation.
• Accurate processing of employee status and pay changes.
• Effective communication with restaurant managers and employees.
• Strong adherence to payroll deadlines and internal HR procedures.
• Reliable handling of confidential employee information.

Pay: $27.60 - $33.24 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: Remote