HR & Payroll Coordinator

Job Summary:

The Payroll & HR Coordinator is responsible responsible for day-to-day payroll processing and timekeeping administration for approximately 200 employees across multiple California locations and affiliated company entities. The position helps ensure payroll is accurate, timely, properly documented, and administered in accordance with company practices and applicable federal and California requirements.

This role is primarily focused on payroll and provides transactional HR support as needed, including maintaining HRIS data, processing approved compensation changes, assisting with personnel-file cleanup and ongoing record maintenance, preparing reports, and providing responsive administrative support to employees, managers, and Human Resources.

Responsibilities:

Payroll Administration

• Processes biweekly payroll for approximately 200 employees across multiple locations and affiliated company entities, including hourly/non-exempt and salaried employees.
• Reviews payroll inputs, employee changes, earnings, deductions, benefit adjustments, leave balances, wage garnishments, and other payroll transactions for accuracy and completeness.
• Maintains practical working knowledge of California payroll and wage-and-hour requirements relevant to assigned responsibilities, including overtime, meal-period premiums, paid sick leave, final pay, wage statements, deductions, and timekeeping.
• Processes approved compensation changes, including pay-rate changes, merit increases, promotional adjustments, bonuses, differentials, allowances, and other pay-related updates in payroll and HRIS systems.
• Perform pre-processing audits, payroll reconciliations, and post-payroll reviews and resolve discrepancies within required deadlines.
• Maintains accurate payroll records and supports documentation and prepares payroll reports for management, Finance, auditors, and authorized business partners.
• Coordinates final pay, off-cycle payments, retroactive adjustments, corrections, and other special payroll transactions.
• Responds to employee payroll questions professionally and research discrepancies through resolution.
• Maintains payroll calendars, processing checklists, and internal controls to support timely and consistent payroll administration.
• Partners with Finance and HR leadership on payroll reporting and process improvements.
• Prepares and distributes payroll, timekeeping, benefit, and HR reports to authorized recipients.
• Supports payroll tax, benefits, ACA, workers' compensation, audit, and other regulatory reporting by providing accurate records and data.
• Reviews timecards for missing punches, approvals, meal-period entries, overtime, differentials, and other exceptions before payroll processing.
• Coordinates timely correction of timekeeping issues with employees and managers and maintains required supporting records.
• Provides technical assistance and practical training to employees and managers on payroll and timekeeping systems.

HR Administration

• Facilitates the onboarding process for newly hired employees following completion of recruitment and offer acceptance.
• Manages pre-employment activities, including background and drug screenings.
• Ensures all required employment forms and onboarding documents are accurately completed, processed, and maintained in accordance with company policies and applicable regulations.
• Coordinates and participates in new-hire orientation, providing employees with information on company policies, procedures, benefits, and available resources to support a smooth transition into the organization.
• Serves as a point of contact for employees and managers, addressing general inquiries related to payroll, timekeeping, HR forms, and HR system navigation.
• Provides administrative support to HR operations, including employee communications, correspondence, document management, recordkeeping, and general departmental activities.
• Supports the accuracy, organization, and maintenance of electronic personnel files, employee records, job information, and organizational data across assigned business units.
• Assists with periodic audits, record reconciliation, and updates to employee lifecycle documentation and HR checklists to promote consistency, compliance, and data integrity.
• Identifies missing or incomplete employee documentation and coordinates with HR Generalist to obtain and appropriately maintain required records.
• Escalates employee relations concerns, disputed pay or timekeeping issues, potential compliance concerns, and requests outside established procedures to the HR Generalist and HR Manager.

Qualifications:

• Three or more years of hands-on payroll processing experience; experience supporting multi-site or multi-entity payroll is preferred.
• Experience processing payroll for hourly/non-exempt and salaried employees, including timekeeping data, deductions, garnishments, pay-rate changes, adjustments, and other payroll transactions.
• Experience with UKG or a comparable payroll, HRIS, and timekeeping platform is preferred; ability to learn new systems is required.
• Familiarity with California payroll and wage-and-hour concepts and the ability to recognize when payroll or timekeeping issues should be escalated.
• Strong attention to detail, organization, follow-through, and ability to work accurately with confidential payroll and employee information.
• An associate or bachelor's degree in human resources, accounting, business administration, or a related field is preferred, or an equivalent combination of education and experience.
• Proficiency with Microsoft Excel, Word, Outlook, and data reporting tools.

Physical Demands:

• Physical Demand(s): Can lift up to 25lbs, sit and stand for reasonable periods of time.
• Visual Demands: Must be able to look at a computer monitor for extended periods.
• Manufacturing Environment: Must be able to work in a manufacturing company, which may involve exposure to machinery, noise, and other industrial conditions.

Commitment to People and Planet:

TASI Measurement is committed to fostering a sustainable and socially responsible environment. We believe that our success is not only measured by financial gains but also by the positive impact we have on our employees, communities, and the world around us.

As part of our commitment to people, we strive to provide a supportive and inclusive workplace where every individual is valued, respected, and given equal opportunities to thrive. We prioritize the well-being, safety, and personal development of our employees, recognizing that they are the engine driving our success.

Pay Transparency:

We are committed to pay transparency and equitable compensation practices. The compensation range for this position is $28.84-$36.17 per hour**,** depending on factors such as experience, skills, qualifications, and location.

In addition to base compensation, this role includes a comprehensive benefit package which may include health insurance, retirement plans, paid time off, and other benefits.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.