HR & PAYROLL EXECUTIVE

About the role

This role involves managing the complete monthly payroll process including salaries, commissions, allowances, claims, leave and employee deductions. You will prepare payslips and monthly payroll reports for management review, manage KWSP, PERKESO, SIP/EIS, PCB and related statutory matters, and monitor employee attendance, leave, lateness and discipline records. You will also prepare employment offer letters, position confirmations, warning letters, termination letters and related HR documents, assist with recruitment processes, interviews and new staff onboarding, and manage and update employee files and information across all branches. Additionally, you will provide administrative support to management in accounts matters such as collecting, organizing and recording receipts, invoices, bills and expense documents, and prepare expense summaries and supporting documents for submission to the accounts department.

Key responsibilities

• Manage the complete monthly payroll process including salaries, commissions, allowances, claims, leave and employee deductions
• Prepare payslips and monthly payroll reports for management review
• Manage KWSP, PERKESO, SIP/EIS, PCB and related statutory matters
• Monitor employee attendance, leave, lateness and discipline records
• Prepare employment offer letters, position confirmations, warning letters, termination letters and related HR documents
• Assist with recruitment processes, interviews and new staff onboarding
• Manage and update employee files and information across all branches
• Ensure employee matters comply with company policy and Malaysian employment law
• Collect, organize and record receipts, invoices, bills and expense documents
• Prepare expense summaries and supporting documents for submission to the accounts department

About you

• Diploma or degree in Human Resources, Business Administration, Accounting or related field
• Minimum 2 years of experience in HR, including hands-on payroll management experience
• Understanding of KWSP, PERKESO, SIP/EIS, PCB processes and basic Malaysian employment law
• Proficient in Microsoft Excel and payroll systems
• Meticulous in salary calculations, commission management and document management
• Able to maintain confidentiality of company, salary and employee information
• Good communication and time management skills
• Able to work independently and handle multiple tasks
• Experience managing HR and payroll for multiple branches is an advantage