HR & Payroll Executive

About AARC & Co.

AARC & Co. is a Chartered Accountancy firm providing professional services across Finance, Tax and Risk Advisory. The firm also supports clients with payroll processing, employee administration and statutory compliance, ensuring accurate and timely execution of payroll and HR-related processes.

Role Overview

We are looking for a detail-oriented and proactive HR & Payroll Executive to manage the internal HR operations of AARC & Co. and assist in delivering payroll processing and statutory compliance services to multiple clients. The role will involve end-to-end employee lifecycle management for the firm's internal team, along with payroll preparation, salary processing coordination, statutory deductions, compliance filings and client coordination for outsourced payroll assignments.

Key Responsibilities

1. Internal HR Management – AARC & Co.

• Maintain and update employee master data, personnel files, employment contracts, appointment letters, salary records and other HR documentation.
• Coordinate joining formalities, document collection, background verification where applicable, employee induction and issuance of appointment letters.
• Manage resignation formalities, exit documentation, full and final settlement coordination, clearance processes and issuance of relieving and experience letters.
• Coordinate the recruitment process, including job postings, screening resumes, scheduling interviews, communicating with candidates and following up on offers and joining dates.
• Maintain attendance and leave records, track employee absences and coordinate monthly inputs required for payroll processing.
• Maintain HR policies and employee records, communicate internal HR updates and assist in employee engagement and grievance coordination.
• Prepare periodic reports on headcount, recruitment status, leave balances, employee movements and other HR metrics.
• Assist in maintaining applicable employment-related records, policies and statutory documentation for the firm.

2. Client Payroll Processing & Administration

• Coordinate and process monthly payroll for multiple client organisations, ensuring accurate and timely salary calculations.
• Collect and validate monthly payroll inputs, including attendance, leave, new joiners, exits, salary revisions, incentives, reimbursements, deductions and other adjustments.
• Prepare payroll working sheets, salary registers, payslips, bank transfer statements and payroll summaries for client review and approval.
• Calculate gross salary, net salary, employee deductions, employer contributions, arrears, full and final settlements and applicable tax deductions.
• Maintain employee master data and salary structures for client payrolls and ensure changes are appropriately documented.
• Coordinate with clients to resolve payroll discrepancies, obtain missing information and ensure payroll is processed within agreed timelines.
• Assist in preparing payroll reconciliations and validating payroll costs against accounting records and approved payroll inputs.
• Handle payroll-related statutory compliance for clients, including PF/ PT/ ESI.
• Maintain organised client-wise payroll files and ensure proper documentation of all deliverables.

Required Skills & Qualifications

• Graduate in Commerce, Business Administration, Human Resources or a related discipline.
• 2–4 years of relevant experience in HR operations, payroll processing and statutory compliance.
• Practical knowledge of payroll calculations, salary structures and employee lifecycle processes.
• Working knowledge of PF, ESI, Professional Tax, Labour Welfare Fund and salary TDS.
• Proficiency in MS Excel, including formulas, lookups, pivot tables and reconciliation workings.
• Experience with payroll software, HRMS or accounting systems will be an advantage.
• Strong organisational skills with the ability to manage multiple client payrolls simultaneously.
• Good written and verbal communication skills for employee and client coordination.
• High attention to detail, accountability and ability to meet strict payroll and statutory deadlines.
• Ability to maintain confidentiality and handle sensitive employee and salary information.

Preferred Candidate Profile

The ideal candidate should be comfortable managing both internal HR responsibilities and client-facing payroll assignments in a professional services environment. The candidate should be systematic, dependable and capable of independently managing recurring monthly deliverables while ensuring accuracy, confidentiality and statutory compliance.