HR Assistant (3 months contract)

We are looking for a meticulous and organised HR Assistant to support the HR department in administrative and document management duties.

This role is suitable for candidates who enjoy structured administrative work, filing, scanning and maintaining proper HR records and documentation.

Job Responsibilities:

• Organise and maintain employee personal files (hardcopy and electronic personnel files)
• Scan and upload hardcopy documents into electronic personnel files (e-pfiles)
• Sort and archive resigned employees’ records into designated folders
• Ensure proper filing and housekeeping of HR documents and folders
• Assist in organising OT claims/forms and supporting documents
• Check and amend employees’ Date of Join in the HRIS to ensure accurate reflection of Long Service Award and Leave Entitlement allocation
• Maintain strict confidentiality of employee information and HR records
• Support general HR administrative duties as assigned

Job Requirements:
Diploma in Business Administration, Human Resource Management or related discipline

At least 1 year of relevant HR or administrative experience preferred

Good written and verbal communication with proficiency in MS Office applications

Meticulous, organised and able to handle confidential information with discretion

Comfortable handling administrative and document management duties

Able to commence work immediately will be an advantage