HR Assistant & Office Assistant

Are you a proactive, people-focused HR professional who loves creating a positive employee experience and making things happen? We’re looking for an enthusiastic and highly organised HR Assistant to join our Head Office team in London on a 12 month Fixed Term Contract and play a key role across recruitment, onboarding, HR administration and office operations. This is a fantastic opportunity for someone with a genuine passion for people, a keen eye for detail and a can-do attitude to make a real impact across the employee lifecycle while supporting an exciting and fast-paced team.

Role Purpose/Mission:

• The HR Assistant provides administrative support to the HR department and wider office teams
• Assisting in various HR functions such as recruitment, employee onboarding, benefits administration and office/facilities management

Main Accountabilities

Recruitment and Onboarding:

• Assist in posting job vacancies on job boards and company websites
• Screening CV’s and conducting initial candidate calls, scheduling interviews and interacting with candidates to ensure a positive candidate experience
• Draft offer letters/contracts and send out new hire documentation.
• Coordinate the onboarding process, including induction and training schedules for new employees
• Support with new starter equipment (phone/laptop) set up

HR Administration:

• Collate and submit monthly Payroll data for all Retail and Head Office employees
• Maintain and update employee records on the internal system, ensuring accuracy and confidentiality.
• Process HR-related paperwork, including contracts, promotions, terminations, and benefits enrolment.
• Prepare and send out staff gifts (welcome/anniversary/birthday)
• Support with monthly/quarterly HR data and reports, note taking in meetings, drafting letters, sending calendar invites
• Provide general administrative support to the office, including scheduling meetings.

Office/Facilities Management:

• Own the administration of Health & Safety requirements for the building
• Attend quarterly tenants meetings
• Responsible for ordering office equipment and catering
• Assisting with organising and setting up in house events/training/socials

Projects

• Support with various HR projects throughout the employee lifecycle and in line with the teams business priorities

Knowledge, Skills and Experience

• Previous experience in HR desirable
• Great attention to detail and multi-tasking skills
• Well organised, proactive and trustworthy
• Team player with a can do attitude
• Excellent communication skills (verbal and written)
• Good knowledge of MS Office tools and data savvy