HR Assistant

Key Responsibilities

• Handle onboarding and offboarding of foreign workers.
• Monitor work permit, passport, visa, PLKS, and other statutory document expiry dates.
• Coordinate permit renewals and immigration-related documentation.
• Liaise with recruitment agencies, government authorities, and service providers.
• Maintain accurate foreign worker records and HR documentation.
• Coordinate worker hostel allocation and room assignments.
• Conduct regular hostel inspections to ensure cleanliness, safety, and company standards.
• Monitor hostel facilities and arrange maintenance or repairs when required.
• Handle hostel check-in/check-out procedures and maintain occupancy records.
• Investigate and resolve hostel-related issues or complaints.
• Assist foreign workers with medical appointments, transportation, and emergency matters.
• Communicate company policies, rules, and regulations to foreign workers.
• Support employee engagement and welfare activities.
• Prepare HR reports and maintain personnel files.
• Assist in attendance monitoring and leave administration for foreign workers.
• Support recruitment, orientation, and other HR administrative activities.
• Perform any other duties assigned by the HR Manager or Management.

Job Requirements

• SPM, Diploma, or equivalent qualification in Human Resources, Business Administration, or a related field.
• Minimum 1 year of HR or administrative experience; experience handling foreign workers is an advantage.
• Familiar with Malaysian Employment Act and foreign worker regulations is preferred.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently and handle confidential information.
• Possess a valid driving licence and willing to travel to hostels or government offices when required.