HR Assistant

About the role

This role involves supporting HR operations across recruitment, employee administration, and documentation management for a retail organization with multiple store locations.

Key responsibilities

• Source and interview applicants
• Prepare contracts, work orders, job descriptions, company IDs, and uniforms for sales clerks
• Prepare memorandum of agreement for Gaisano group of stores
• Secure soft and hard copies of 201 files of employees
• Create letters including excuse letters, renewals, endorsements, and notices of regularization
• Prepare clearance documentation for separated employees before submission to HR Head
• File vouchers and encode checks for release (final pay, 13th month pay, maternity and sickness benefits)
• Handle concerns of department store employees nationwide and coordinate with coordinators and HR Head
• Prepare birthday lists of employees assigned to head office
• Prepare documents such as memorandum of agreement and certificates of completion, and oversee interns
• Conduct company walkthroughs and introduce new hires to existing staff

About you

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field
• Strong organizational and time-management skills with great attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and knowledgeable in Canva
• Excellent written and verbal communication skills
• Adaptable and capable of handling a variety of HR-related tasks efficiently
• Experience in recruitment is a plus
• Prior experience in an HR or administrative role is a plus