HR Assistant

About the role

a) Recruitment and Retention:

• Develop and oversee a recruitment process.
• Review job advertisements before posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates, and ensure that documentation is collected and recorded/filed.
• Oversee all labour engagement and manage the new hire orientation and exit process.

b) Compliance and Record Keeping:

• Annually review the Personnel Handbook, recommending amendments needed due to changes in conditions or labour laws.

• Manage timesheets for the office, ensuring timely submission, approval, accuracy, and filing.

• Monitor compensation - ensuring internal equity & compliance, and benefits.

• Facilitate job analysis and update job descriptions.

c) Training, Development and Performance Maintenance:

• Evaluate the need for employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.

d) Employee Relations (ER) & Industrial Relations (IR):

• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues & work to ensure human resources-related decisions are consistent and fair

e) HR Administration and Systems

• To ensure data accuracy and generate reports as required by management.
• Prepare and submit HR reports, analytics, and metrics for management review.
• Draft and issue internal HR communications, circulars, and notices as directed.
• Undertake any other related duties as may be assigned from time to time by a superior.

About you

• Possess at least a Diploma and above in Human Resource Management, Business Studies/Administration/Management, Psychology or equivalent

• At least three (3) years of working experience in the general human resource management field.
  Applications from fresh graduates are welcome

• Fluent in spoken and written Chinese, English and Bahasa Malaysia

• Good understanding of the Malaysian Labour Act and Employment Laws

• Good organizational and interpersonal skills, with the ability to function in a multicultural environment

• Independent, proactive, with a good attitude and mindset