HR Assistant

Key Duties and Responsibilities

1. Recruitment and Talent Acquisition

• Manage the full-cycle recruitment process, from job posting and sourcing to selection and onboarding.
• Coordinate with department heads on manpower requests and staffing requirements.
• Create and post job advertisements on JobStreet, social media, and other recruitment platforms.
• Source qualified candidates through job boards, referrals, social media, and recruitment agencies.
• Conduct initial screening, interviews, and background checks.
• Schedule interviews and coordinate assessments between candidates and hiring managers.
• Maintain a pool/database of qualified candidates for current and future hiring needs.

2. Staffing and Manpower Planning

• Assist management in workforce planning and staffing strategies.
• Monitor manpower requirements and staffing levels across departments.
• Track recruitment progress and provide regular hiring updates to management.

3. Applicant Evaluation and Selection

• Review resumes and assess candidates based on qualifications, experience, and job requirements.
• Conduct preliminary interviews and competency assessments.
• Coordinate technical and final interviews with department heads.
• Prepare and facilitate job offers and employment contracts.
• Ensure selected candidates meet the required qualifications before endorsement for hiring.

4. Pre-Employment Requirements and Onboarding

• Ensure completion and submission of pre-employment requirements, including medical examinations, government numbers, clearances, and other required documents.
• Facilitate employee onboarding and orientation for newly hired employees.
• Coordinate with HR and Payroll regarding employee records, documentation, and system enrollment.

5. Recruitment Documentation and Reporting

• Maintain accurate applicant records, recruitment databases, and applicant tracking systems.

• Prepare and maintain recruitment reports, including:

  • Hiring status and recruitment pipeline
  • Time-to-fill
  • Recruitment cost analysis

• Ensure recruitment activities comply with company policies and applicable labor regulations.

6. Employer Branding and Recruitment Initiatives

• Support career fairs, job caravans, university partnerships, and other recruitment activities.
• Promote the company’s employer brand to attract and engage qualified candidates.
• Build and maintain relationships with recruitment agencies, job platforms, and other talent acquisition partners.