HR Assistant

About the role

As an HR Assistant, you will provide comprehensive support to ensure the efficient functioning of HR and administrative operations. You will assist in maintaining a well-organized workplace, handle routine administrative tasks, and contribute to improving workflows for increased productivity. This role requires initiative, attention to detail, and a commitment to maintaining a positive and efficient work environment.

Key responsibilities

• Assist in maintaining accurate and up-to-date employee records, including personal details, attendance, and leave applications
• Provide administrative support for recruitment activities, including posting job advertisements, scheduling interviews, and onboarding process
• Ensure compliance with established procedures for payroll-related updates, such as employee data changes, wage adjustments, and leave balances
• Support the coordination of employee engagement activities, training programs, and other HR initiatives
• Maintain confidentiality and professionalism in handling sensitive employee information
• Oversee the organization and inventory of office supplies, company uniforms, and other resources to ensure availability and proper usage
• Coordinate maintenance and servicing of office facilities, ensuring a clean, functional, and safe workplace
• Manage vendor relationships related to office supplies, cleaning services, and other facilities
• Proactively identify areas for improvement in administrative and HR processes, suggesting and implementing enhancements to optimize efficiency
• Screen applicants, do reference checks, background checks, and facilitate new hire checks

About you

• Effective communication skills in both English and Malay
• Problem-solving, reasoning, motivating, organizational and training abilities
• Attention to detail and commitment to maintaining a positive and efficient work environment
• Ability to maintain confidentiality and professionalism in handling sensitive employee information
• Ability to interact with customers, employees and third parties that reflects highly on the brand and the Company
• Approachable, having confidence and showing respect
• Understanding and anticipating customers' needs, being attentive and taking ownership of getting things done
• Listens, apologizes with empathy, finds a solution and follows through when resolving problems

About us

At Kenjo Baby House we want our customers to feel satisfied. We provide affordable and quality products to baby, mom and the elderly. We aim to become the top 3 online store in each category in South East Asia.