HR ASSISTANT

JOB SUMMARY

The Recruitment Assistant provides administrative and operational support in the end-to-end recruitment process of the truck dealership. The role assists in sourcing, screening coordination, interview scheduling, and onboarding of candidates for departments such as Sales, After Sales, Service, Parts, Warehouse, and Logistics.

KEY RESPONSIBILTIES

1. Sourcing Support

• Post job openings on job portals, social media, and other recruitment channels
• Source candidates through online platforms, referrals, and walk-in applicants
• Maintain and update applicant database and talent pools

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2. Applicant Screening Coordination

• Conduct initial resume screening based on job requirements
• Schedule and coordinate interviews with candidates and department heads
• Assist in administering exams and assessments

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3. Recruitment Administration

• Prepare and organize applicant documents and records
• Maintain accurate and updated recruitment trackers
• Ensure proper filing of resumes, interview results, and evaluation forms

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4. Interview & Hiring Support

• Assist during interviews and hiring activities
• Coordinate final interviews and job offer schedules
• Prepare pre-employment requirements checklist for selected candidates

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5. Onboarding Support

• Assist in collection and verification of pre-employment documents
• Prepare onboarding forms and employment contracts
• Coordinate new hire orientation schedules

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6. Candidate Communication

• Respond to applicant inquiries via phone, email, or messaging platforms
• Provide updates on application status
• Ensure positive candidate experience throughout the hiring process

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7. Recruitment Reporting

• Assist in preparing recruitment status reports
• Monitor open positions and hiring progress
• Track applicant flow and sourcing effectiveness

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8. Compliance & Documentation

• Ensure proper documentation of hiring processes
• Maintain confidentiality of applicant and company information
• Assist in compliance with labor and hiring regulations

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9. Coordination with Departments

• Coordinate with Sales, Service, Warehouse, and other departments on interview schedules
• Assist HR team in fulfilling manpower requirements
• Provide administrative support for recruitment-related activities

SKILLS REQUIRED

• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Attention to detail and accuracy
• Proficiency in MS Office and recruitment platforms
• Ability to multitask and meet deadlines

KEY PERFORMANCE INDICATORS

• Timeliness of interview scheduling
• Accuracy of recruitment records and trackers
• Responsiveness to applicants
• Support effectiveness in closing vacancies
• Candidate experience feedback

WORK ENVIRONMENT

• Office-based with frequent coordination across dealership departments
• May require participation in job fairs and recruitment events
• Occasional extended hours during peak hiring periods