HR Assistant

Job Summary

The HR Assistant will provide administrative and operational support to the Human Resources department, assisting with recruitment, employee records, onboarding, attendance, payroll coordination, leave management, and other HR activities in accordance with UAE labour regulations and company policies.

Key Responsibilities:

Recruitment & Hiring

• Assist with the end-to-end recruitment process, including job posting, candidate sourcing, CV screening, interview scheduling, and candidate coordination.
• Coordinate interviews with hiring managers and candidates.
• Prepare and maintain recruitment trackers and candidate records.
• Prepare job offers and employment-related documents.
• Follow up with selected candidates regarding required documents and joining dates.

Employee Onboarding & Offboarding

• Coordinate new employee onboarding and ensure all required documents are collected.
• Assist with visa, Emirates ID, medical fitness, insurance, and other employment-related documentation.
• Conduct or coordinate employee orientation and induction.
• Prepare documentation for employee transfers, resignations, cancellations, and final settlements.
• Maintain accurate employee files and records.

HR Administration

• Maintain and update employee personal information and HR records.
• Prepare HR letters, certificates, memos, and other employment documents.
• Monitor employee attendance, leave, overtime, and absences.
• Assist in preparing monthly HR and attendance reports.
• Ensure employee documents are properly filed and up to date.
• Handle employee HR inquiries and coordinate with relevant departments when required.

Payroll & Benefits Support

• Assist in collecting and checking attendance and timesheet information for payroll processing.
• Coordinate payroll-related documents and information with the Finance/Payroll team.
• Assist with leave salary, overtime, deductions, and other employee-related payroll matters.
• Coordinate employee medical insurance enrollment, additions, removals, and renewals.
• Maintain records of employee benefits and entitlements.

UAE Labour Compliance

• Assist in ensuring HR processes comply with applicable UAE Labour Law, company policies, and internal procedures.
• Maintain records related to employment contracts, visas, work permits, insurance, and other statutory requirements.
• Monitor expiry dates of employee documents and coordinate timely renewals.
• Support HR audits and inspections by providing required documentation.

Employee Relations

• Assist employees with HR-related concerns and requests.
• Coordinate employee communications and HR announcements.
• Support employee engagement activities and company events.
• Maintain confidentiality of employee information and HR matters.

Qualifications & Requirements

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 1–3 years of HR experience, preferably in the UAE.
• Knowledge of UAE labour regulations and HR practices.
• Experience in recruitment and HR administration is preferred.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple tasks.
• HR software/HRIS experience is an advantage.
• UAE experience and knowledge of MOHRE-related processes are an advantage.

Pay: AED3,500.00 - AED4,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your Visa Status?
• We are Located in Jafza, Jebel Ali, do you still want to proceed?

Experience:

• HR: 2 years (Required)

Work Location: In person