HR ASSISTANT

Key Responsibilities

1. HR Administration

   • Maintain and update employees’ personal files and HR records.
   • Prepare HR letters, memos, notices, and other related documents.
   • Assist in maintaining proper filing and documentation of HR records.
   • Handle employee enquiries regarding HR policies, procedures, leave, attendance, and benefits.

2. Attendance & Leave Management

   • Monitor and update daily employee attendance records.
   • Check and maintain records for Annual Leave (AL), Emergency Leave (EL), Medical Leave (MC), and other types of leave.
   • Follow up with site administrators and employees on attendance and leave matters.
   • Prepare attendance summaries for payroll purposes.

3. Payroll Support

   • Assist in preparing monthly payroll information.
   • Check attendance, unpaid leave, overtime, allowances, deductions, and other payroll-related information.
   • Coordinate with the Accounts/Payroll Department to ensure accurate salary processing.

4. Recruitment & Onboarding

• Assist with recruitment activities, including job advertisements, screening candidates, and arranging interviews.
• Prepare employment and appointment-related documents.
• Assist with new employee registration and onboarding.
• Ensure new employees submit the required documents and information.

1. Employee Relations & Discipline

• Assist in preparing warning letters, show-cause letters, termination letters, and other disciplinary documents.
• Maintain records of employee disciplinary and performance matters.
• Assist management in handling employee complaints and HR-related issues.
• Ensure HR procedures are carried out consistently and confidentially.

1. Training & Development

• Assist in arranging employee training programmes and registrations.
• Maintain training records and attendance.
• Assist in preparing documents required for training claims and related matters.

1. HR Reports & Compliance

• Prepare HR reports and employee statistics when required.
• Ensure employee records are updated and properly maintained.
• Assist in ensuring compliance with company policies and applicable labour requirements.
• Support HR audits and inspections when required.

1. General Duties

• Provide administrative support to the HR Department.
• Assist with company events, staff activities, and employee welfare matters.
• Perform other HR and administrative duties assigned by the HR Manager or Management.