HR Assistant

About the role

The HR Assistant provides administrative and operational support to the Human Resource Department. The role assists in recruitment, employee records management, payroll and timekeeping administration, employee relations, and compliance with labor laws and company policies. This position ensures efficient HR operations and supports the overall workforce management of the company, including the recruitment of office-based and project-based personnel such as workers, skilled laborers, drivers, operators, and other construction manpower requirements.

Key responsibilities

• Assist in posting job vacancies and coordinating interviews
• Source, screen, and schedule applicants for office-based and project-based positions
• Recruit workers, skilled laborers, drivers, operators, and other construction manpower requirements
• Coordinate field recruitment activities, job fairs, and project site hiring requirements as needed
• Prepare pre-employment requirements and onboarding documents
• Maintain and update employee 201 files (hard and soft copies)
• Prepare HR documents such as employment contracts, memoranda, certifications, notices, and other employee-related documents
• Collect, validate, and monitor attendance records, daily time records, leave applications, and overtime requests
• Assist in payroll preparation and processing by coordinating with the HR Officer and Accounting Department
• Assist in addressing employee concerns, inquiries, and requests

About you

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or a related course
• At least 1–3 years of experience as an HR Assistant or in a similar Human Resources role
• Experience in payroll preparation, attendance monitoring, timekeeping, leave administration, and employee records management
• Experience in recruitment and hiring, including sourcing construction workers, skilled laborers, drivers, operators, and other project-based personnel
• Knowledge of Philippine labor laws, payroll processes, recruitment procedures, and general HR functions
• Familiarity with government-mandated benefits and contributions such as SSS, PhilHealth, and Pag-IBIG
• Proficient in Microsoft Office applications, particularly Excel for payroll processing and HR reporting
• Strong organizational, communication, and interpersonal skills
• Able to handle confidential information with professionalism and integrity
• Willing to conduct field recruitment activities and travel to project sites when necessary