HR ASSISTANT

DUTIES AND RESPONSIBILITIES

EMPLOYMENT CONTRACT

• Preparation and issuance of employment contract for new employees.
• Conduct newly hired orientation regarding employment contract cycle of the company.
• In-charge for monitoring employment contract and renewal contract of employees including preparation of necessary documents, sending evaluation forms to Immediate Superiors and routing to different signatories.
• Preparation and Issuance of Notice of HR Action for employee movement (change of salary, site location, position, etc.)
• Preparation and Issuance of end of contract notice and ensure that the company is compliant with Philippine

Labor Law.

• Preparation and Issuance of Acceptance Letter upon receipt of the approved employee's resignation letter.

PROCESSING APPPLICATIONS FOR GOVERNMENT MANDATED SERVICES AND BENEFITS /

COMPANY INITIATED BENEFITS

• Act as Liaison officer to government agencies (SSS/PhilHealth/BIR/ HDMF).

• Able to declare new employees and separated employees to SSS/PhilHealth/HDMF for policy coverage using print form or electronic transaction form.

• Able to facilitate filing of claims to SSS/EC/PhilHealth/HDMF via online system or manual transaction to government offices.

  • Able to facilitate loan details and updating of employee's record to SSS, HDMF, and PhilHealth and to provide feedback to concerned employees.

  • Able to issue within 2 working days all the request for certificate of PhilHealth contribution.

  • Able to attend to disapproved applications and seek clarity from PhilHealth, SSS or HDMF the reasons for disapproval. Able to provide feedback to concerned employee and manager

  • Able to prepare request to SFTE-JV to advance payment for employee SSS benefits and able to file reimbursement claim to SSS

  • Able to secure and verify government numbers such as SSS, HDMF, TIN and PhilHealth for those newly hired employees, both for local and expat employees.

  • Ensure that all newly onboard employees and resigned employees are declared to the payroll bank provider and Insurance companies (Life and medical).

  • Able to distribute HMO cards within five (5) working days.

QUALIFICATIONS

• Bachelor's degree in human resource management, Psychology, Business Administration, or a related field.

• At least 3–5 years of relevant HR experience

• Strong organizational and record management skills with keen attention to detail.

• Excellent written and verbal communication skills.

• Excellent analytical, problem-solving, and documentation skills.

• Ability to handle highly confidential information with integrity, discretion, and sound judgment.

• Proficient in Microsoft Office applications, particularly Excel

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

• Demonstrates strategic thinking, professionalism, and a proactive approach to problem-solving.