HR Assistant

RECRUITMENT AND TALENT ACQUISITION (50%)

• Manage the end-to-end recruitment process from manpower requisition to onboarding.
• Partner with hiring managers and department heads to understand manpower requirements and hiring priorities.
• Prepare and update job descriptions and post vacancies on appropriate recruitment platforms.
• Source qualified candidates through job portals, social media, referrals, and other sourcing channels.
• Screen applicants based on qualifications, experience, and position requirements.
• Conduct initial interviews and coordinate succeeding interviews with hiring managers.
• Administer pre-employment assessments and assist in background verification.
• Prepare and coordinate job offers, employment contracts, and other pre-employment documents.
• Facilitate onboarding and ensure completeness of required pre-employment documents.
• Maintain and regularly update recruitment trackers, applicant records, hiring status, and talent pipelines.
• Coordinate medical examinations and other pre-employment requirements of selected candidates.
• Provide recruitment updates and manpower reports to HR management and concerned departments.
• Ensure a professional and positive candidate experience throughout the recruitment process.

TIMEKEEPING AND MANDATORY HR FUNCTIONS (50%)

• Monitor and administer daily timekeeping, attendance, tardiness, undertime, absences, and leave records.
• Review and validate Daily Time Records (DTRs), attendance logs, and other timekeeping records for accuracy and completeness.
• Coordinate with employees, supervisors, and department heads regarding attendance discrepancies, missing time entries, and other timekeeping concerns.
• Prepare, consolidate, and submit timekeeping reports and payroll-related attendance data within the prescribed deadlines.
• Assist in payroll processing by ensuring the accuracy and completeness of attendance, leave, overtime, and other payroll-related records.
• Monitor employee leave applications, balances, and supporting documents.
• Maintain and update employee 201 files, HRIS records, and other employee information in both hardcopy and digital formats.
• Ensure completeness and proper filing of employee records, including employment documents and government-mandated requirements.
• Assist in the registration, updating, and maintenance of employee records with government agencies, including:

1. SSS membership, records, and contribution concerns.
2. PhilHealth membership, records, and contribution concerns.
3. Pag-IBIG membership, records, and contribution concerns.
4. TIN registration and employee tax-related records.

• Assist in the preparation, monitoring, and submission of statutory reports, government forms, and other mandatory HR requirements.
• Monitor compliance with government-mandated contributions and employee statutory benefits.
• Assist in ensuring compliance with labor laws, company policies, and HR procedures related to attendance, employment records, and mandatory requirements.
• Provide necessary documentation and reports for internal and external audits.
• Assist in the implementation and communication of HR policies, procedures, and employee-related programs.
• Provide general HR administrative support and perform other related duties as assigned by the HR Manager or management.