HR Assistant

Key Responsibilities

1. Data Entry & HRIS Management

• Accurately enter and update employee records in the HRMS (new hires, status changes, terminations, and compensation changes).
• Audit personnel files and databases regularly to ensure compliance, completeness, and data integrity.
• Generate routine reports (e.g., headcount, turnover, attendance) for HR leadership.
• Maintain digital and physical filing systems in strict accordance with data privacy regulations.

2. Recruitment Support

• Post job openings across internal and external job boards, career sites, and social media platforms.
• Screen incoming resumes and applications against job requirements to build candidate pipelines.
• Schedule and coordinate interviews between candidates and hiring managers, managing calendars and logistical details.
• Draft and send offer letters, pre-employment screening materials, and background check requests.
• Communicate professionally with candidates throughout the hiring process to ensure a positive candidate experience.

3. General HR Operations Support

• Serve as a point of contact for routine employee inquiries regarding HR policies, procedures, and benefits.

• Coordinate the logistics for new employee onboarding, including tech setup, welcome packets, and orientation schedules.

• Process HR invoices, manage department mail, and order office/HR supplies as needed.

Qualifications & Requirements

• Experience: 1–3 years of experience in an HR administrative, recruiting coordinator, or data entry role (or relevant internship experience).

• Education: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).

• Proficiency with Microsoft Office Suite.

• Exceptional attention to detail and high data accuracy with strong written and verbal communication skills.

• High level of discretion and integrity when handling sensitive, confidential information.