HR Assistant

About the role

The HR Assistant supports daily HR administration and employee records management, including preparation and maintenance of employee personal files, contracts, letters and HR documents. The role involves assisting in payroll preparation, attendance, overtime, leave and medical leave records, as well as managing staff attendance and monitoring late-coming, absenteeism and overtime.

Key responsibilities

• Assist with daily HR administration and employee records
• Prepare and maintain employee personal files, contracts, letters and HR documents
• Assist in payroll preparation, attendance, overtime, leave and medical leave records
• Manage staff attendance and monitor late-coming, absenteeism and overtime
• Assist with recruitment activities including job advertisements, screening candidates and arranging interviews
• Prepare appointment letters, confirmation letters, transfer letters, warning letters and other HR correspondence
• Coordinate employee onboarding and orientation for new employees
• Assist in handling employee enquiries and HR-related matters
• Maintain accurate and confidential HR databases and records
• Assist with statutory matters involving EPF, SOCSO, EIS, PCB and HRD Corp

About you

• Diploma/Degree in Human Resources, Business Administration or related field
• 1–3 years of HR experience is preferred
• Fresh graduates with strong interest in HR are encouraged to apply
• Good knowledge of Malaysian employment practices and HR administration
• Familiar with payroll, attendance, leave and overtime management
• Knowledge of EPF, SOCSO, EIS, PCB and HRD Corp will be an advantage
• Good communication and interpersonal skills
• Able to handle confidential information professionally
• Good organisational and time-management skills
• Proficient in Microsoft Office, especially Excel and Word

Benefits

• Competitive salary package
• Annual leave and medical benefits
• Statutory contributions
• Career development opportunities
• Training and learning opportunities
• Friendly and professional working environment
• Opportunity to grow your career in Human Resources