HR ASSISTANT

Key Responsibilities

• Assist in monthly payroll preparation, including attendance, leave, OT, allowances, deductions and other payroll-related matters.
• Prepare HR-related documents such as Letter of Appointment (LOA), confirmation letters, warning letters, show cause letters, termination letters and other employee correspondence.
• Prepare and maintain employee profiles, personal files and HR records accurately and systematically.
• Monitor and update employee attendance, leave, MC and other employment records.
• Liaise with site supervisors and employees on HR matters, attendance, documentation and employee-related issues.
• Follow up with supervisors from different sites to ensure HR documents and information are submitted accurately and on time.
• Assist in recruitment activities, onboarding and preparation of new employee documentation.
• Assist in maintaining and updating HR databases, reports and records.
• Ensure HR documentation is properly filed and maintained for audit and reference purposes.
• Assist the HR team in other day-to-day HR administrative matters and ad-hoc assignments.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, Management or any related field.
• Fresh graduates with relevant qualifications are encouraged to apply; 1–2 years of HR experience will be an advantage.
• Basic knowledge of payroll, employment documentation and HR administration.
• Good knowledge of Microsoft Office, especially Excel and Word.
• High attention to detail with good accuracy in handling employee and payroll information.
• Able to work independently, manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills, especially when dealing with site supervisors and employees.
• Responsible, organised, proactive and willing to learn.
• Able to handle confidential employee information with professionalism and discretion.
• Experience dealing with multiple sites / operations-based workforce will be an added advantage.