Hr Assistant

Department: Human Resources
Industry: Electrical Equipment / Manufacturing
Location: [Kolkata / Location]
Experience: 25 Years
Qualification: Graduate / MBA / PG in HR preferred
Joining: Immediate / Can Join at the Earliest

About the Role

We are looking for a dynamic and hands-on HR Executive with practical knowledge of Recruitment, Payroll and HR Operations. The candidate will be responsible for managing day-to-day HR activities, recruitment coordination, employee records, attendance, payroll inputs and other operational HR responsibilities.

Candidates with prior experience in an Electrical, Engineering, Manufacturing or similar industry will be preferred.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Handle end-to-end recruitment for various departments including Sales, Manufacturing, Warehouse, Accounts, Administration and Support Functions.
• Understand manpower requirements and coordinate with respective department heads.
• Source candidates through job portals, references, consultants and other recruitment channels.
• Screen CVs, conduct initial interviews and coordinate further rounds with concerned managers.
• Manage interview scheduling, candidate follow-ups, salary negotiations and offer/joining coordination.
• Maintain recruitment tracker and prepare regular recruitment MIS.
• Ensure timely closure of open positions as per manpower requirements.

2. Payroll & Attendance

• Collect and verify monthly attendance, leave, late coming, overtime and other payroll inputs.
• Coordinate with the Accounts/Finance team for monthly salary processing.
• Maintain accurate employee salary and payroll-related records.
• Handle joining, exit, salary revision, deductions and other employee-related payroll inputs.
• Coordinate for PF, ESIC, Professional Tax, TDS and other applicable statutory requirements.
• Identify and resolve attendance and payroll discrepancies.

3. HR Operations

• Maintain employee personal files, HR records, databases and documentation.
• Manage employee joining and induction formalities.
• Prepare and maintain appointment letters, confirmation letters, transfer letters, salary revision letters and other HR documents.
• Handle employee confirmation, transfers, promotions and other HR operational activities.
• Coordinate resignation, notice period, handover and Full & Final Settlement processes.
• Maintain updated employee master data and HR MIS.
• Support implementation of Company HR policies and procedures.

4. HR MIS & Reporting

• Prepare daily, weekly and monthly HR reports.
• Maintain recruitment, attendance, manpower, joining, attrition and payroll-related MIS.
• Prepare reports using MS Excel / Advanced Excel.
• Ensure accuracy and timely submission of HR data to Management.

5. Employee Relations & Coordination

• Handle routine employee queries related to attendance, salary, leave, policies and HR processes.
• Coordinate with different departments for smooth HR operations.
• Support employee engagement and HR initiatives.
• Maintain professional communication with employees, candidates, consultants and management.

Required Skills

• Strong practical knowledge of HR Operations, Recruitment and Payroll.
• Good understanding of the complete recruitment cycle.
• Working knowledge of PF, ESIC, PT, TDS and statutory compliance will be preferred.
• Good knowledge of MS Office and Advanced Excel.
• Comfortable working with HRMS, attendance systems, payroll software and other HR applications.
• Good communication and interpersonal skills.
• Strong follow-up and coordination ability.
• Ability to work independently and handle multiple HR activities simultaneously.
• Good documentation and record-maintenance skills.
• Strong numerical and analytical ability for payroll and HR MIS.

Preferred Candidate Profile

• Candidates with experience in Electrical / Electrical Equipment / Engineering / Manufacturing Companies will be given preference.
• Candidates having hands-on experience in Recruitment + Payroll + HR Operations are preferred.
• Should be comfortable working in a fast-paced manufacturing environment.
• Should have good computer knowledge and be proficient in Excel.
• Candidate should be immediately available or able to join at the earliest.

Key Performance Indicators (KPIs)

• Timely closure of recruitment requirements.
• Quality and suitability of candidates hired.
• Accuracy and timely submission of payroll inputs.
• Accurate attendance and employee records.
• Timely completion of joining and exit formalities.
• Accuracy of HR MIS and reports.
• Compliance with HR policies and statutory requirements.
• Effective coordination with employees and department heads.

What We Are Looking For

We are looking for a hands-on HR professional who can independently manage day-to-day HR operations rather than only handling recruitment activities. The ideal candidate should have practical exposure to Recruitment, Payroll, Attendance, Employee Documentation, HR MIS and General HR Operations.

Interested candidates who can join immediately or at the earliest are encouraged to apply.