HR Assistant

Company Introduction

BEREX TECH (M) SDN. BHD. is a Korean-based manufacturing company currently located in Seksyen 7, Shah Alam. We manufacture mattress and water purifier products under the Coway brand and support daily production and operational activities. Please note that the company will be relocating to Bukit Raja, approximately 5 km from the current location. Further details will be shared with successful candidates during the interview.

Job Summary

The HR Assistant provides day-to-day administrative and coordination support across attendance management, recruitment, on-boarding, payroll processing, and compliance documentation, working closely with the HR Manager and HR Executive to ensure smooth HR operations.

Duties / Responsibilities

• Attendance

1. Update and monitor attendance in the system
2. Track, monitor, update, and maintain the employee master list
3. Coordinate workers daily according to each department's requirements
4. Liaise with the manpower agency when necessary

• Recruitment Support

1. Assist the HOD with recruitment
2. Upload job ads on Jobstreet and MyFutureJob
3. Help screen resumes
4. Schedule interviews
5. Prepare comparison reports of candidates
6. Assist HODs during interview sessions

• On-Boarding Support

1. Prepare necessary documents for orientation
2. Create employee files and offer letters for supervisor-level positions and below
3. Explain company rules and regulations clearly to new hires
4. Assist with placement according to department needs
5. Register new hires on the device/mobile app and system
6. Support the HOD throughout the on-boarding process

• Reports / Correspondence

1. Prepare leave reports
2. Update employee in-and-out records
3. Prepare employee movement reports
4. Track employee confirmation timelines
5. Prepare probationary evaluation forms
6. Prepare evaluation tables
7. Prepare confirmation letters for supervisor-level positions and below
8. Update leave records in the system
9. Prepare employee verification letters

• Payroll & Benefits Support

1. Update attendance accurately for payroll processing
2. Update leave and lateness records properly
3. Update time-off slips and hours accordingly
4. Inform the HOD of lateness and unpaid leave issues
5. Sort approvals from Hanbiro System and calculate OT accordingly
6. Assist the HOD with CP22 and SOCSO registration submissions
7. Update and email attendance records to manpower agencies for invoicing
8. Check invoice summaries and foreign workers' salary records

• Administrative Support

1. Update employee movement records for insurance purposes
2. Answer basic HR queries from employees
3. Help coordinate training sessions
4. Assist with lamination and filing
5. Support the G&A function when required
6. Support employee engagement programs
7. Raise RFDs (Requests for Decision) and PVs (Payment Vouchers)

• Compliance & Documentation Support

1. Help ensure HR policies and the employee handbook are followed
2. Assist with audits, labor law compliance checks, and reporting
3. Assist with ISO documentation
4. Assist the HOD with KDN/immigration or other relevant documentation
5. Assist with insurance claims and SOCSO claims
6. Update attendance records daily on the server

Required Skills / Abilities

• At least a Diploma or equivalent qualification in a related field
• Good communication skills (written and verbal)
• Ability to multitask and manage several concurrent administrative tasks
• Familiarity with HR systems (e.g., SQL, INVOCORE) is an advantage
• Basic knowledge of labor laws and statutory requirements (SOCSO, CP22, etc.)
• Attention to detail and accuracy, particularly for attendance/payroll data
• Ability to work under supervision and follow established HR processes