HR Assistant

Clearance: Requires an active DOD Security Clearance

The Prospective Group (TPG) is searching for an HR Assistant to support our client at the Defense Counterintelligence and Security Agency (DCSA).

Position Responsibilities:

• Provide office administration on site, to include answering phones, escorting authorized visitors, conference room scheduling, HR functions (i.e., Time and Attendance, Org Chart updates, floor plan updates).
• Draft office policies, memorandums, and other official office related internal and external communications.
• Manage the flow of visitors, phone calls, and other interactions with colleagues.
• Provide advanced secretarial, administrative, and project support.
• Collaborate with leadership to de-conflict and maintain the calendar.
• Prepare various reports to assist in data analysis for the office including the weekly activity report, week-ahead report, Agendas, and Action Memoranda.
• Perform proofreading and quality assurance checks on written communication, to include formatting and grammar on documents.
• Interpret and evaluate memorandums, documents, and other material prior to the leadership clearance.
• Coordinate events as requested with stakeholders to ensure proper planning of every facet of the event—logistics, catering, transportation, venue identification, guest lists.
• Manage travel arrangements.
• Maintain contacts and distribution lists.
• Perform analysis and drafts issue papers as needed.
• Relay information and coordinate with the Staff and other Administrative Assistants of other Directorates, bureaus, and agencies.
• Take, synthesize, and edit meeting notes.

Position Requirements:

• 1 year experience in an administrative support role to Federal contracts
• Excellent writer with strong analytical comprehension.
• Extremely well organized and stays consistently available.
• Detailed-oriented producer who can quickly flag errors and inconsistencies.
• Able to handle direct feedback from supervisors and principals.
• Willing to perform administrative tasks along with sensitive tasks for senior government officials.
• Can capture and summarize meeting notes for various audiences and seniority levels.
• Able to draft professional emails quickly.
• Advanced competence with Microsoft Office applications suite.
• Aggressively stays on top of work.
• Fast learner who can determine a course of action from the context of a given communication.
• Self-motivated, loyal, and discreet.

Position Pay Range:

$45,000 - $50,000 USD

The Prospective Group (TPG) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.